Administrative Assistant III Support

Cube Hub

Job Location:

Moline, IL - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Description:

Performs a full range of administrative support duties of a confidential and challenging nature typically in support of a unit or the head of a major function. Facilitates work flow through a managers office using organizational knowledge to determine how to handle incoming requests and assignments including work going to and from other managers. May perform a variety of duties commensurate with this level e.g. develop and maintain intranet web sites assist with administration and negotiation of car programs submit financial reports assist with system and procedures definition administer payroll; and may receive project work consistent with the skills and skill level found in the jobs other work. Duties: Schedules meetings coordinates travel arrangements and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments etc.). Researches resolves and responds to inquiries/concerns from internal and/or external customers. Escalates complex issues for resolution as appropriate. Gathers creates maintains and/or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and/or provide timely information to various customers. Distributes information as appropriate to department members or internal/external customers. May perform analysis of data and resolve discrepancies following prescribed procedures. Updates and maintains databases systems applications or files to ensure accurate and current information is available for use by others. May develop and maintain more complex web sites with the assistance of basic web-publishing software applications. Receives and refers visitors and telephone callers within the department which may require referring calls to different divisions countries or companies in multiple languages. May organize/maintain records of Supervisors or others projects and correspondence following up on pending items; may facilitate/organize workflow through the supervisors office ensuring follow-up items are addressed. May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor or for supervisors signature and prepares documents for distribution. Conveys supervisors instructions and requirements to others and exchanges information with senior managers on the supervisors behalf.

Enable Skills-Based Hiring No

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Additional Details

Managers Requested Bill Rate : (No Value)
Does the position allow for the worker to be virtual/remote : No
Critical Position : No
If a Glider Assessment is Required enter the assessment ID : N/A
Position Title : Administrative Assistant
Specific Position Requirements : Position is ONSITE- Max bill rate of $40/hr; BR should be commensurate based on with Microsoft Office; proficient with excel- Excellent communication skills- Strong organizational skills- SAP experience preferred not required- We will consider recent college graduates that meet the other requirements-Produce update and provide best practice support on a wide range of Microsoft documents databases and other departmental systems.- Schedule appointments make arrangements for meetings and conferences and organize travel plans following instructions to ensure more senior colleagues or a senior executive make the best use of their time.- Prepare routine letters email minutes of meetings and reports for approval by more senior colleagues or a senior executive.- Prepare moderately complex documents using a variety of applications for technology devices such as standard office software. Also responsible for gathering and summarizing data for reports.- Answer the telephone and assist callers or those making a broad range of inquiries by email or mail or other means with any requests for information directing more complex matters to colleagues as necessary. Initiate contact internally and externally on a regular basis to convey requests provide instructions or obtain information on behalf of a senior colleague.- Receive visitors and respond accurately and promptly to a broad range of questions and issues raised.- Develop knowledge and understanding of the organizations policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.- Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology external regulation and industry best practices through ongoing education attending conferences and reading specialist others by carrying out a range of procurement activities. Involves following established procedures.

Description: Performs a full range of administrative support duties of a confidential and challenging nature typically in support of a unit or the head of a major function. Facilitates work flow through a managers office using organizational knowledge to determine how to handle incoming requests ...

Description:

Enable Skills-Based Hiring No

Additional Details

Managers Requested Bill Rate : (No Value)
Does the position allow for the worker to be virtual/remote : No
Critical Position : No
If a Glider Assessment is Required enter the assessment ID : N/A
Position Title : Administrative Assistant
Specific Position Requirements : Position is ONSITE- Max bill rate of $40/hr; BR should be commensurate based on with Microsoft Office; proficient with excel- Excellent communication skills- Strong organizational skills- SAP experience preferred not required- We will consider recent college graduates that meet the other requirements-Produce update and provide best practice support on a wide range of Microsoft documents databases and other departmental systems.- Schedule appointments make arrangements for meetings and conferences and organize travel plans following instructions to ensure more senior colleagues or a senior executive make the best use of their time.- Prepare routine letters email minutes of meetings and reports for approval by more senior colleagues or a senior executive.- Prepare moderately complex documents using a variety of applications for technology devices such as standard office software. Also responsible for gathering and summarizing data for reports.- Answer the telephone and assist callers or those making a broad range of inquiries by email or mail or other means with any requests for information directing more complex matters to colleagues as necessary. Initiate contact internally and externally on a regular basis to convey requests provide instructions or obtain information on behalf of a senior colleague.- Receive visitors and respond accurately and promptly to a broad range of questions and issues raised.- Develop knowledge and understanding of the organizations policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.- Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology external regulation and industry best practices through ongoing education attending conferences and reading specialist others by carrying out a range of procurement activities. Involves following established procedures.