Administrative Assistant III

The Medical Staff Office supports the credentialing privileging and ongoing compliance of the hospitals medical staff. The department collaborates with providers leadership and regulatory bodies to ensure adherence to accreditation standards bylaws andpolicies supportingsafe high-quality patient care and effective medical staff governance.

TheAdministrativeAssistantis responsible forgathering current licensing insurance and certificate information needed forMedical Staff andAllied Health Professional Staff tomaintaincredentials at Baptist HealthLexington. Responsible for maintenance ofall medical staff/allied health files and data entry into systems thatutilizesmedical staff information. Responsiblefor generating badges for physicians and allied health.Assistswith administrative and clerical functions of theMedical Staff Office. Provides administrativeassistanceto the Chief Medical Officer and Director ofDepartment.Assigned special projects and specifically delegated activities.

Administrative Assistant

Full-time

Job Description:

• Prepares annual medical staff calendar and call schedule. Maintains monthly medical staff calendars andemergency room service call rotations. Updates andmaintainsas necessary throughout the month.

• Handles all correspondence assigned according to written or verbal instructions. Provides workprocessing proofing copying assembling filing and mailing as.

• Archives all office documents data ineasilyaccessible format.

• Answers all inquiries according to facility release of information policy.

• Responsible for department and medical staff financial deposits

• Sends medical staffinvoiceand tracks Medical Staff Dues.

• Adds all new appointments reinstatements after Board approval for PHYSICIAN/AHP intoappropriatesystemsmonthly.

• Assists with Daisy Awards by copying apps and blinding for the committee meetings

• Department of Pediatrics and Radiation Safety Committee

• Maintains CME submission paperwork and forwards to CME Coordinator for Childrens ServicesOrthopedic and OB/GYN Grand Rounds

• Maintains Calendar/Scheduling for VP and organize meetings asnecessarysubmitsConference Preapproval forms and completes Expense Report for reimbursement to the FinanceDepartment/Administration as needed.

• Order supplies/materials andmaintainsinventory and purchase order/invoice reconciliation.

Requirements:

• High School/GED

• Three years of related experience

Benefits:

• Health Vision Dental and Pet Insurance
• Life Insurance
• Short Term and Long-term Disability and Life Insurance
• Identity Theft Protection
• Tuition Reimbursement up to $6000 annually
• Company paid Maternity and Paternity Leave
• 5 days of Paid Time Off available upon hire
• Bereavement Leave (includes pets)
• PTO Sell Back Program
• Compassionate Leave Sharing Program (PTO Donation)
• Employee Support Fund for employees in need of emergency financial assistance
• Retirement with Company Match