Administrative Assistant III

The City of Independence is seeking a highly qualified and motivated individual to join our Community Development Department as an Administrative Assistant III. This position provides administrative support to the Neighborhood Services Division and plays a vital role in ensuring the efficient operation of the division through a variety of administrative customer service and organizational FunctionsThe Administrative Assistant III may perform a combination of some or all of the following responsibilities and duties and perform related duties as assigned. Key Responsibilities Include:Receives enters updates and closes service requests work orders inspections assessments and code enforcement cases in as the primary point of contact for citizens reporting code violations by telephone email and in processes and mails property maintenance violation notices and other contractor abatement invoices and maintains associated requisitions and change orders into Munis and completes purchasing card (P-Card) with the preparation and maintenance of Municipal Court dockets and and posts payments associated with assessments and may occasionally assist with other cashiering exceptional attention to detail to ensure the accuracy of case records notices financial transactions reports court documents and other departmental other divisions within the Community Development Department as and types letters reports court documents and other correspondence requiring special correspondence under general direction or on own initiative to expedite the processing and completion of with staff from other departments contractors and the general public in person by email and by position offers a unique opportunity to contribute to a dynamic team while supporting important community initiatives. The ideal candidate will possess strong organizational skills attention to detail and the ability to manage multiple priorities efficiently in a fast-paced environmentMinimum Qualifications Education and ExperienceHigh school diploma or GED;ANDThree to four years of progressively responsible administrative experience which includes some experience interacting with high level officials and managers;ORAny combination of education training and experience which provides the required knowledge skills and abilities to perform the essential functions of the Requirements and/or Qualifications:Must have a valid drivers license. Must be able to complete NIMS training within six months of hire. Knowledge Skills and Abilities Required: Knowledge of office administrative practices and procedures such as business letter writing and operation of standard office of computer usage and applications related to the work (including Microsoft office suite).Knowledge of record keeping report preparation filing methods and records management techniques. Knowledge of basic principles of accounting budget and finance. Skilled in communicating clearly and effectively with others both orally and in in using tact discretion initiative and independent judgment within established in organizing work setting priorities meeting critical deadlines and following up assignments with a minimum of direction. Skilled in maintaining records of financial transactions and activities. Ability to learn adapt to and document changing conditions in a concise and effective manner in a team environment. Work EnvironmentWhile performing the essential functions of this job the employee is frequently required to walk sit use repetition of hands and fingers ability to reach with hands and arms climb balance talk hear and lift and/or move up to 10 pounds. Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt or dust. The incumbents working conditions are typically moderately quiet. Mental application utilizes memory for details verbal instructions complex thinking and creative problem addition to the application testing and/or examinations may be required for further consideration on this online at Position Open until Filled. Equal Employment Opportunity Statement The City of Independence is an Equal Opportunity Employer and it is our policy to provide equal opportunity to all people without regard to race color religion national origin ancestry marital status veteran status age disability pregnancy genetic information citizenship status sex sexual orientation gender identity or any other legally protected category. The City of Independence is a background screening drug-free City of Independence provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job please submit your request to Disclaimer: The above statements describe the general nature level and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities demands and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment compensation or contract rights to any person or persons. Management reserves the right to add delete or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.