Administrative Assistant II Research

Site: The Brigham and Womens Hospital Inc.

Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Summary
Specializes in providing routine administrative and secretarial support as directed and under moderate supervision for an individual group or department.
Responsibilities may include coordination and scheduling supplies and equipment ordering meeting minutes correspondence Answer and transfer phone calls prepare spreadsheets and presentations.
Manage schedules coordinate travel conference calls payroll and transcription. This is an intermediate-level support role.
Does this position require Patient Care No
Essential Functions
-Prepare reports meeting minutes and correspondence.
-Create and edit documents spreadsheets and presentations.
-Manage schedules arrange appointments and itineraries.
-Coordinate meetings travel conference calls and complete expense reports.
-Answer and transfer phone calls.
-May perform transcription and proofread and edit literature prepare applications for department.
-Remain knowledgeable of business unit policies.
-May make contacts of a sensitive complex and confidential nature.
-Completes routine tasks under moderate supervision.

Education
High School Diploma or Equivalent required or Trade/Technical/Vocational Diploma Related Field of Study preferred

Can this role accept experience in lieu of a degree
No

Licenses and Credentials

Experience
Administrative Assistant or Secretarial Experience 2-3 years required

Knowledge Skills and Abilities
- Proficiency with office procedures and equipment i.e. filing copying scanning printing and faxing.
- Proficiency in MS Office.
- Ability to proofread and edit written documents.
- Ability to use phone system.
- Managing ones own time and the time of others.
- Strong verbal & written communication skills.
- Strong interpersonal written and oral skills.
- Ability to use standard office equipment.
- Familiarity with medical terminology.

Hybrid

850 Boylston Street

40

Regular

Day (United States of America)

Pay Range

$18.58 - $26.58/Hourly

Grade

3

At Mass General Brigham we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive and any offer extended will take into account your skills relevant experience if applicable education certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however it does not encompass all elements contributing to your total compensation addition to competitive base pay we offer comprehensive benefits career advancement opportunities differentials premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

2200 The Brigham and Womens Hospital Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .