Administrative Assistant II Parrot Creek
Location: Parrot Creek 1001 Molalla Avenue Oregon City OR 97045
Schedule: 0.5 FTE / Year-round Calendar
Clackamas ESD strives to infuse equity in all our programs and bodies of work by maintaining an inclusive barrier-free environment in which everyone participates and fully benefits.
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in the job description. We are most interested in finding the best candidate for the job and that candidate may be the one who comes from a less traditional background. We would encourage you to apply even if you dont believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of this position or how this would be determined please feel free to contact Human Resources at to discuss your application.
Find your why with Clackamas ESD
At Clackamas Education Service District our mission is to lead serve and innovate for learning. Clackamas ESD provides services in early learning special education technology and teacher/staff support to Clackamas County school districts. We ensure students and families in all of our communities -- big and small -- have access to equitable education services. Learn more about CESD here.
About the program:
We bring an educational team of teacher and coach to the Parrott Creek Ranch a residential program for youth who are stepping out of incarceration or who are returning from residential placements outside of Oregon. These professionals are supervised and supported by the administrative team at Heron Creek.
About this position:
The Administrative Assistant II provides secretarial and administrative support that enables the administrator to maintain focus on the daily operations and administrative functions of the program department and ESD. The position requires exposure to highly sensitive information and involvement with school district and community contacts requiring use of discretion tact diplomacy and judgment.
Essential functions:
- Communication:
- Represents CESD in a professional manner in all communications
- Determines and communicates the priority of phone calls visitors reports and correspondence with sensitivity and confidentiality
- Maintains confidentiality regarding all department matters
- Composes written correspondence for CESD with minimal guidance
- Responds to inquiries and referrals from CESD school district personnel partners and parents via phone email or in person
- Works closely with the ESDs Fiscal and Human Resources departments on matters within the scope of assigned responsibility
- Data and Information:
- Follows all FERPA (Family Educational Rights & Privacy Act) and HIPAA (Health Insurance Portability and Accountability Act) laws and requirements
- Updates and manages data on the student information system
- Maintains student information systems or applicable databases
- Collects sorts and configures data sets and documents for budget funding and other program needs
- Assists with the year-end reporting process
- Organizes and maintains records and processes necessary for contracts grants special projects and employee communications
- Fulfills program-level fiscal functions and/or technology purchasing including processing requisitions invoices purchases expenditure reports and reimbursements and reconciling account codes
- Fulfills program-level human resources functions including tasks related to ESD employees temporary professional employees and personal service contract employees
- Organization:
- Manages the organization storage and retrieval of technical tools including files binders books hardware and software
- Manages multiple calendars and assists with event planning
- Develops and maintains electronic and manual recordkeeping systems including spreadsheets and databases
Minimum qualifications:
- Baseline Experience/Education:
- High school diploma GED or equivalent preparation
- Three years of recent experience fulfilling the functions of an administrative assistant role (up to one year of college-level education can be substituted for one year of experience)
- Physical/Technical Skills:
- Ability to organize and manage an administrators schedule phone calls email paperwork and work space
- Ability to compose revise edit and proofread professional documents
- Three years of experience using word processing database spreadsheet and presentation software
- Ability to work independently and use initiative and judgment in accomplishing tasks with minimal instruction or guidance
- Ability to coordinate assignments and work independently prioritizing tasks to meet deadlines while maintaining accuracy and attention to detail
- Ability to generate and implement strategies to improve efficiency and enhance service delivery
- Customer Service Skills:
- Ability to use written and oral communication skills to explain policies procedures and projects
- Ability to interact with employees clients and the public using discretion tact diplomacy and judgment to represent CESD in a professional manner
Preferred qualifications:
- Bilingual. Bilingual candidates must pass a language proficiency assessment at an intermediate high to advanced level per CESD guidelines to be eligible for bilingual salary placement
Salary:Range 15/16* of the Classified Salary Schedule. New hires are eligible to start at up to Step 4depending on experience per the Classified Collective Bargaining Agreement.$24.43 - $27.92 per hour.
CESD Classified Salary Schedule 2026-27 |
| Range | Step 1 | Step 2 | Step 3 | Step 4 | Step 5 | Step 6 | Step 7 | Step 8 |
| 15 | $24.43 | $24.81 | $25.70 | $26.54 | $27.54 | $28.49 | $29.49 | $30.50 |
| 16* (Bilingual) | $25.68 | $26.10 | $27.01 | $27.92 | $28.94 | $29.94 | $31.05 | $32.09 |
*Range 16 is for bilingual candidates who pass a language proficiency assessment at an intermediate high to advanced level in any of the major languages of our service communities (Spanish Russian Vietnamese Cantonese Mandarin and American Sign Language)
Benefits:
Retirement plan contributions:
Clackamas ESD employees working 600 or more hours in a calendar year are eligible for the Oregon Public Employee Retirement or PERS. There are two components to PERS including the pension which is primarily funded by CESD and The Individual Account Program or IAP which is funded by a six-percent deduction from your paycheck. If you are new to PERS your PERS deduction will begin automatically after a six-month waiting period.
How to apply:
Submit your application at Applications for this position must be submitted by 11:59PM on the listed closing date.
Clackamas Education Service District is proud to be an equal opportunity workplace. We respect and seek to empower each individual and support the diverse cultures perspectives skills and experiences within our workforce along with the students and families that we serve.
Clackamas ESD policy provides veterans and disabled veterans with preference as required by law.
Clackamas ESD Notice of Nondiscrimination
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