Administrative Assistant II

Provides clerical and administrative support duties within the Parks and Recreation Department. Processes invoices requisitions procurement card transactions and purchase orders; orders supplies and equipment. Enters billing. Assists with bookkeeping and accounting. Enters and retrieves information into a computer in order to update records process transactions or respond to requests for information. Logs tracks and maintains records on department or unit activities. Formats and types letters memos and other correspondence. Answers the telephone and interacts with the public and City staff to respond to inquiries and requests. Assists in preparation of the annual operating budget; monitors monthly expenses. Performs related Qualifications: High school diploma or GED; and two to three years of clerical experience which involved interacting with the public to disseminate information; or any combination of education training and experience which provides the required knowledge skills and abilities to perform the essential functions of the job. Valid drivers license required. Must be able to complete NIMS training within six (6) months of Skills and Abilities: Knowledge of general office procedures bookkeeping and/or accounting policies and practices; applicable state federal and local laws rules and regulations; computer applications related to the work. Skilled in the operation and routine maintenance of general office machines such as copiers facsimile machines and telephone systems. Skilled in the use of Microsoft Office applications including Word Excel and Teams; and various specialized database systems. Ability to communicate effectively orally and in Demands: Regularly required to walk sit use hands to finger handle or feel objects to reach with hands and arms and talk or hear. Occasionally required to lift and/or move up to 10 Working Conditions: Occasional exposure to outdoor weather conditions fumes or airborne particles. Working conditions are typically moderately addition to the application testing and/or examinations may be required for further consideration on this Employment Opportunity Statement The City of Independence is an Equal Opportunity Employer and it is our policy to provide equal opportunity to all people without regard to race color religion national origin ancestry marital status veteran status age disability pregnancy genetic information citizenship status sex sexual orientation gender identity or any other legally protected category. The City of Independence is a background screening drug-free City of Independence provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job please submit your request to Disclaimer: The above statements describe the general nature level and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities demands and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment compensation or contract rights to any person or persons. Management reserves the right in coordination with the governing union (if applicable) to add delete or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.