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Administrative Assistant II Dean's Office
Job Location:
Job Location:
Arlington, TX - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
24 May 2026 (30+ days ago)
Posted:
Application Deadline:
21 August 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Job Summary
The Administrative Assistant II will provide administrative support to assist administrators and faculty in achieving departmental goals. Provides skilled administrative support to the Deans Office. May include one or more of the following duties: coordination of daily office management assisting with budget preparation drafting correspondence processing documents for personnel matters etc. Acts as a departmental liaison.
Essential Duties And Responsibilities
Oversees the daily office operations of a business or academic unit. Serves as a liaison and acts on behalf of administrator in dealings with internal and external clients. Serves as the point of contact for office. Performs a variety of administrative duties for the department. Answers questions and resolves problems regarding the business unit. Ensures compliance with internal and external policies and procedure. Reviews and approves financial transactions including purchase orders vouchers deposits transfer of funds and pro card transactions. May perform monthly reconcilement of pro cards. Coordinates travel arrangements and prepares expense vouchers and expense reimbursements. May track and maintain departmental financial accounts (i.e. cost centers grants etc.). Processes and maintains various personnel records (e.g. appointments change of status leave requests terminations etc.). May act as departmental timekeeper. Composes correspondence on behalf of supervisor or under own signature. Assist with meeting logistics including room scheduling ordering of food arranging for accommodations such as chairs tables marker boards AV equipment etc. May direct the work of other clerical staff by assigning duties. Performs other duties assigned.
Minimum Qualifications
High school diploma or equivalent. Four (4) years of experience providing secretarial or administrative support in increasingly demanding positions.
Preferred Qualifications
Bachelors degree in communication General Studies or Business. Experience with department budgets. Experience processing basic financial transactions. Experience with PeopleSoft. Experience with University of Texas at Arlington policies and procedures.
Work Schedule
Monday Friday; 8:00am 5:00pm
The Administrative Assistant II will provide administrative support to assist administrators and faculty in achieving departmental goals. Provides skilled administrative support to the Deans Office. May include one or more of the following duties: coordination of daily office management assisting with budget preparation drafting correspondence processing documents for personnel matters etc. Acts as a departmental liaison.
Essential Duties And Responsibilities
Oversees the daily office operations of a business or academic unit. Serves as a liaison and acts on behalf of administrator in dealings with internal and external clients. Serves as the point of contact for office. Performs a variety of administrative duties for the department. Answers questions and resolves problems regarding the business unit. Ensures compliance with internal and external policies and procedure. Reviews and approves financial transactions including purchase orders vouchers deposits transfer of funds and pro card transactions. May perform monthly reconcilement of pro cards. Coordinates travel arrangements and prepares expense vouchers and expense reimbursements. May track and maintain departmental financial accounts (i.e. cost centers grants etc.). Processes and maintains various personnel records (e.g. appointments change of status leave requests terminations etc.). May act as departmental timekeeper. Composes correspondence on behalf of supervisor or under own signature. Assist with meeting logistics including room scheduling ordering of food arranging for accommodations such as chairs tables marker boards AV equipment etc. May direct the work of other clerical staff by assigning duties. Performs other duties assigned.
Minimum Qualifications
High school diploma or equivalent. Four (4) years of experience providing secretarial or administrative support in increasingly demanding positions.
Preferred Qualifications
Bachelors degree in communication General Studies or Business. Experience with department budgets. Experience processing basic financial transactions. Experience with PeopleSoft. Experience with University of Texas at Arlington policies and procedures.
Work Schedule
Monday Friday; 8:00am 5:00pm
Required Experience:
Junior IC
About Company
An educational leader in the thriving North Texas region, UTA nurtures minds within an environment that values excellence, ingenuity, and diversity.
