Administrative Assistant II Corporate

Who we are

With over 100 cutting-edge outpatient center locations dedicated to providing exceptional patient care while fostering a collaborative work environment our buckeye team includes more than 1800 nurses medical assistants physicians advanced practice providers administrative support staff IT specialists financial specialists and leaders that all play an important an employee of Ohio State University Physicians (OSUP) youll be an integral part of a team committed to advancing healthcare education and professional growth.

Our culture

At OSUP we foster a culture grounded in the values of inclusion empathy sincerity and determination. We meet our teams where they are coming together to serve each other and our community.

Our benefits

We know that having options and robust benefit plans are important to you. OSUP prioritizes the wellbeing of our team and thats why we offer our employees a flexible competitive benefit addition to medical dental vision health reimbursement accounts flexible spending accounts and retirement we also offer an employee assistance program paid time off holidays and a wellness program designed to support our employees so they can live their best lives.

The Administrative Assistant II supports a variety of executives and/or senior management. Duties and responsibilities include:

• Provides general administrative support and acts as a backup in this capacity to others as needed.
• Substantial calendar management for assigned executive(s) and/or senior leader(s). Coordinates with other administrative personnel when needed.
• Coordinates meetings inclusive of preparation materials logistics minutes and action items (if applicable) and performs other tasks needed to support a successful meeting.
• Supports leadership through the assignment of special projects or tasks that may be ongoing or on a one-off basis.
• Arranges travel and travel reimbursement for assigned individuals within company policy.
• Prepares daily weekly monthly quarterly and/or annual communications reports distribution lists etc.
• Event planning managing fundraisers corporate events etc.
• Orders and distributes supplies where appropriate.
• Schedules service and/or maintenance requests for equipment.
• Other duties or special projects as assigned.

Requirements:

• High School diploma or equivalent.
• Two or more years of experience in administrative support or equivalent combination of education and experience.

Preferences:

• Associate degree in related field.
• Proficiency in various computer software applications.

Knowledge Skills and Abilities:

• The ideal candidate must have the ability to manage highly confidential and sensitive material manages calendars coordinates meetings travel and supplies and has proficient knowledge of Microsoft Office software programs.
• Meticulous attention to detail in composing typing and proofing materials as well as establishing priorities and meeting deadlines.
• Ability to gather and report data in meaningful format.
• Strong interpersonal skills for handling sensitive and confidential situations and communicating effectively with individuals at all organizational levels.
• Ability to work independently in a fast-paced environment.