Administrative Assistant II 04143 NWG

Location: Idaho Falls Idaho
Title: Administrative Assistant II
Schedule (FT/PT): Regular Full Time
Travel Required: Yes (0-25%)
Government Clearance: Ability to Obtain

For over 25 years North Wind Group (North Wind) and its subsidiary companies have been influencing the future of and aiming to be the nationwide small business leader in the engineering environmental construction IT/cyber facility operations and professional service industries. North Wind allows its employees to develop creative and practical solutions to complex problems while accomplishing its mission of delivering quality results safely on time and on budget for every project. Our mission is accomplished through forward-thinking advanced technology services and our cultivation of a diverse and inclusive workplace.

North Wind recognizes our biggest asset is our employees. Our success is a direct result of the hard work skills expertise and unique perspectives and talents that each of our employees bring to North Wind. We are looking for exceptionally talented motivated and dynamic individuals to join the North Wind team not only to support our mission but be an integral part of our continued success.

POSITION PURPOSE
North Wind Group a CIRI Company is seeking a full-time Administrative Assistant II to provide clerical and administrative support to our North Wind Group in an effective and efficient manner. This in-person position is located in our Idaho Falls ID office.
The Administrative Assistant II will provide general office support with a variety of clerical duties and related tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Greet and direct guests and visitors to the company.
• Light travel to complete weekly company and office errands.
• Answer incoming calls & faxes and direct to appropriate employees.
• Take detailed messages and forward to appropriate employees.
• Receive process and distribute incoming mail packages and office supplies.
• Prepare outgoing mail and packages.
• Maintain general filing system.
• Assist in preparation of meetings conferences and conference calls.
• Provide administrative and secretarial support to various departments as needed and requested such as entering expense reports and travel authorizations billing tasks travel arrangements and other.
• Directly and effectively communicate any requests issues and reports to Office Manager.
• Responsible for maintaining cleaning and stocking kitchens conference rooms and break rooms.
• Organize and execute daily weekly and monthly office activities in collaboration with Office Manager.
• Support corporate event planning as needed.
• Perform opening and closing duties each day.

MINIMUM QUALIFICATIONS

Education and Experience:

• High School Diploma or equivalent (GED).
• Minimum 3 years of relevant experience and/or training or equivalent combination of education and experience.

Skills and Abilities:

• Ability to utilize multiple word-processing and database applications including MS Office applications such as Word Excel Teams (including Teams Phone) as well as Adobe Acrobat etc.
• Strong communication prioritization and organizational skills.
• Excellent proofreading and writing skills with strong attention to detail.
• Demonstrated ability to work accurately follow instructions/schedules/timelines and handle multiple priorities.
• Excellent interpersonal skills to work effectively and cooperatively with all levels of management and staff clients associates and vendors.
• Strong oral and written communication skills; ability to effectively present information and respond effectively and sensitively to questions from clients managers staff and the general public.
• High degree of sensitivity regarding confidential client and employee information.
• Ability to work independently as well as part of a team and make decisions solve problems exercise good judgment work under pressure work with minimal supervision and prioritize workload.

Special Requirements:

• Must pass background check.
• Must pass pre-employment screening.
• Valid drivers license.

PREFERRED QUALIFICATIONS
Preference given to applicants with 5 or more years of experience or relevant experience and/or training or equivalent combination of education and experience.

Physical Demands:

• Exerts up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects.
• Moves larger objects with use of equipment and aids.

WORKING ENVIRONMENT
North Wind offers a competitive pay and benefits package to include health life and disability insurance benefits 401(k) with company match generous paid leave and tuition reimbursement for eligible employees. As a company we are committed to employee wellness professional development and work-life balance. We value safety reliability and commitment to our people! For more information about our benefits or hiring philosophy visit the North Wind Career Opportunities Page.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying you may contact our Helpline 1.208.528.8718 or use the Request for Reasonable Accommodation form to get assistance.

North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race sex color religion national origin age disability veteran status genetic data religion or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.

Proof of citizenship will be required as a condition of employment.

Candidates may be required to obtain and hold a Secret or Higher US Government Clearance.