Administrative Assistant I, Testing Center

Administrative Assistant I Testing Center

Job Description

C1504A

Primary Purpose

The Testing Center Administrative Assistant I supports the daily operations of the Testing Center by providing administrative support coordinating testing services assisting students faculty and staff administering and proctoring examinations and maintaining testing security and confidentiality. This position also supervises and trains a team of approximately 78 student workers while helping ensure a professional organized and student-centered testing environment.

Budgeted Salary

$24500

Major Responsibilities & Duties

Customer Service and Scheduling

Respond to inquiries in-person via telephone and via email regarding Testing Center services policies procedures and scheduling

Assist students faculty staff and community members in a professional and courteous manner

Manage the calendars of the Testing Staff using Microsoft Outlook

Budget and Purchasing

Manage budget for the Testing Center

Initiate purchase orders order office supplies and maintain a current inventory listing of all technological equipment

Review and reconcile invoices and statements with purchase orders for payment approval

Test Administration and Proctoring

Administer and proctor exams in accordance with instructor requirements and testing certification policies

Monitor testing rooms to maintain academic integrity and security of testing materials

Enforce Testing Center policies consistently and professionally

Supervision and Training of Student Workers

Schedule student work study coverage for the Testing Center

Oversee hiring and training of student workers in the Testing Center

Approval of time sheets for Testing Center work study students

Sort mail for proper distribution within the office and manage interdepartmental mail

Maintain an efficient filing system which meets the needs of the Testing Center

Reporting and Assignments

Track testing data for monthly reporting to Testing Coordinator

Promote student awareness of the Testing Center and its services through flyers brochures and web pages

Assignment of student workers to projects that aid Testing Center operations such as shredding or cleaning

Required Education Skills Knowledge and Abilities

High school diploma or equivalent

Two years of increasingly responsible administrative and/or secretarial experience or other combination of education and experience

Ability to maintain confidentiality and professionalism

Experience in a variety of computer applications such as Microsoft Office (Outlook Excel Word and PowerPoint) Adobe Acrobat and Zoom with a demonstrated ability to learn and implement new applications

Ability to assist a wide variety of individuals using excellent interpersonal listening and communication skills in order to advise students

Preferred Education Skills Knowledge and Abilities

Completion of an Associates or Bachelors degree

Experience working in a higher education and/or testing environment

Experience with testing software such as RegisterBlast

Experience with Banner9 or similar university systems

Experience supervising or training student employees

Experience working with a variety of traditional and non-traditional student populations

Physical Demands & Working Environment

Requires sitting at a desk and viewing a display screen for extended periods of time with frequent interruptions

Requires manual dexterity for typical office work

Must be able to partner with colleagues without exhibiting behavioral extremes

Ability to access input and retrieve information from a computer or other electronic device

Moderate lifting and carrying up to 20 pounds

Ability to operate a University vehicle

Some evening or weekend work may be required

INSTITUTION:Cameron University () is a state-supported regional institution located in Lawton Oklahoma that offers undergraduate and graduate degrees. Dedicated to excellence the university provides a wide range of economic cultural and educational opportunities for the betterment of all citizens. Masters-level graduate degrees are offered in business behavioral sciences and education; baccalaureate programs are offered in more than forty disciplines and associate degrees are offered in many other studies. The close proximity of Fort Sill contributes to an area rich in cultural diversity and provides the opportunity for frequent cooperative efforts. The combined community of Lawton/Fort Sill has a population of more than 100000 and is located adjacent to the picturesque Wichita Mountains Wildlife Refuge. A copy of the Universitys Annual Security Report listing crime statistics and university policies is available by contacting the Office of Public Safety or by accessing the report online at Employer/Vets/Disability