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Administrative Assistant I Pensacola, FL
Job Location:
Job Location:
Pensacola, FL - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
1 July 2026 (30+ days ago)
Posted:
Application Deadline:
28 September 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
ATTENTION MILITARY AFFILIATED JOB SEEKERS- Our organization works with partner companies to source qualified talent for their open roles. The following position is available toVeterans Transitioning Military National Guard and Reserve Members Military Spouses Wounded Warriors and their Caregivers. If you have the required skill set education requirements and experience please click the submit button and follow the next steps. Unless specifically stated otherwise this role is On-Site at the location detailed in the job post.
Job Description
Overview
At UES were a team of more than 4000 engineers scientists geologists inspectors technicians and drillers united by a shared purposeto make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering environmental consulting and materials testing and inspection we collaborate on transformative projects across transportation energy water healthcare and more. Learn more about the benefits of joining Team UES and our core values at .
Position Overview
We are looking for an Administrative Assistant I to join our growing team. The Administrative Assistant plays a vital role in supporting daily operations ensuring efficiency organization and effective communication within the department. This position is responsible for providing administrative and clerical support to leadership and team members handling scheduling correspondence documentation and office coordination.
This is an excellent opportunity for individuals looking to start their career in administration. The ideal candidate will be highly organized detail-oriented and proactive with strong interpersonal skills and the ability to manage multiple tasks simultaneously.
Responsibilities
Proficiently operate a computer and various computer systems.
Ability to function in a high-stress environment be a strong multi-tasker and be a team player.
Efficiently communicate with teammates from all levels (other administrative assistants department manager branch manager project manager etc.)
Review the project set-up structure to ensure the billing terms are being executed correctly.
Execute monthly billing for a department(s) by invoicing clients through various channels.
Advise management when the billing total reaches the total contract amount.
Follow up with clients on invoices to ensure receipt correct submittal etc.
Strong knowledge of the business and project cycle.
Ability to efficiently answer client questions and assist them promptly.
Ability to prioritize execute tasks efficiently and meet deadlines without compromising the quality of work.
Produce departmental reports (may vary by location and department).
Serve as a scheduler and/or dispatcher (may vary by location and department).
Knowledge and usage of proper format grammar spelling and punctuation.
Regular on-site in-office attendance is required.
Follows safety procedures.
Other duties may be assigned
Job Description
Overview
At UES were a team of more than 4000 engineers scientists geologists inspectors technicians and drillers united by a shared purposeto make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering environmental consulting and materials testing and inspection we collaborate on transformative projects across transportation energy water healthcare and more. Learn more about the benefits of joining Team UES and our core values at .
Position Overview
We are looking for an Administrative Assistant I to join our growing team. The Administrative Assistant plays a vital role in supporting daily operations ensuring efficiency organization and effective communication within the department. This position is responsible for providing administrative and clerical support to leadership and team members handling scheduling correspondence documentation and office coordination.
This is an excellent opportunity for individuals looking to start their career in administration. The ideal candidate will be highly organized detail-oriented and proactive with strong interpersonal skills and the ability to manage multiple tasks simultaneously.
Responsibilities
Proficiently operate a computer and various computer systems.
Ability to function in a high-stress environment be a strong multi-tasker and be a team player.
Efficiently communicate with teammates from all levels (other administrative assistants department manager branch manager project manager etc.)
Review the project set-up structure to ensure the billing terms are being executed correctly.
Execute monthly billing for a department(s) by invoicing clients through various channels.
Advise management when the billing total reaches the total contract amount.
Follow up with clients on invoices to ensure receipt correct submittal etc.
Strong knowledge of the business and project cycle.
Ability to efficiently answer client questions and assist them promptly.
Ability to prioritize execute tasks efficiently and meet deadlines without compromising the quality of work.
Produce departmental reports (may vary by location and department).
Serve as a scheduler and/or dispatcher (may vary by location and department).
Knowledge and usage of proper format grammar spelling and punctuation.
Regular on-site in-office attendance is required.
Follows safety procedures.
Other duties may be assigned
Additional Qualifications/Responsibilities
Qualifications
High school diploma or equivalent required Associates degree or additional relevant coursework preferred.
0-2 years of administrative or office support experience (internship or volunteer experience a plus).
Working knowledge of Microsoft Office Suite (Word Excel Outlook PowerPoint) and office management tools.
Strong organizational time management and problem-solving skills.
Strong attention to detail and ability to handle confidential information with discretion.
Effective verbal and written communication skills to interact with team members and stakeholders.
Ability to work independently and collaboratively in a fast-paced environment.
Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.
Travel Requirements
This position does not require regular travel as part of its primary responsibilities. However occasional travel may be required up to 10% primarily for occasional off-site meetings training sessions or company events. Travel when necessary will be communicated in advance and aligned with business needs.
Physical Demands & Work Environment
This position primarily operates in a professional office environment requiring the ability to work at a desk for extended periods while using a computer phone and standard office equipment.
The position involves sitting for extended periods performing data entry and engaging in frequent communication via email phone and in-person interactions.
The role involves regular communication with team members clients and stakeholders both in person and through virtual platforms.
The physical demands of the job may include occasional standing walking bending and lifting of office materials up to 15 pounds.
Required Experience:
Junior IC
About Company
VetJobs & Military Spouse Jobs works with our employer partners to source, screen, and move qualified talent to the desktops of the Hiring Managers. Application is a two-step process, so please be patient with the team. When you submit to a position on our site your information will ... View more
