Administrative Assistant I Medley, FL

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Job Description
Overview

At UES were a team of more than 4000 engineers scientists geologists inspectors technicians and drillers united by a shared purposeto make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering environmental consulting and materials testing and inspection we collaborate on transformative projects across transportation energy water healthcare and more. Learn more about the benefits of joining Team UES and our core values at .


Position Overview

We are looking for an Administrative Assistant I to join our growing team. The Administrative Assistant plays a vital role in supporting daily operations ensuring efficiency organization and effective communication within the department. This position is responsible for providing administrative and clerical support to leadership and team members handling scheduling correspondence documentation and office coordination.



This is an excellent opportunity for individuals looking to start their career in administration. The ideal candidate will be highly organized detail-oriented and proactive with strong interpersonal skills and the ability to manage multiple tasks simultaneously.


Responsibilities

Manage and coordinate schedules including scheduling meetings appointments and travel arrangements.
Handle incoming and outgoing correspondence including emails letters and packages.
Prepare meeting agendas take minutes and distribute meeting materials.
Maintain office supplies inventory ordering and restocking as necessary.
Assist with data entry report preparation and maintaining spreadsheets or databases.
Prepare format and proofread documents reports and presentations as needed.
Provide administrative support for various projects as assigned.
Greet visitors answer and direct phone calls and provide general information.
Communicate with internal and external partners and vendors as needed.
Perform other duties as assigned.
Willingness to travel up to 10% of the time primarily for occasional offsite meetings training sessions or company events.
Flexibility may be needed for occasional overtime business events or urgent administrative requests based on organizational needs.

Additional Qualifications/Responsibilities
Qualifications

High school diploma or equivalent required Associates degree or additional relevant coursework preferred.
0-2 years of administrative or office support experience (internship or volunteer experience a plus).
Working knowledge of Microsoft Office Suite (Word Excel Outlook PowerPoint) and office management tools.
Strong organizational time management and problem-solving skills.
Strong attention to detail and ability to handle confidential information with discretion.
Effective verbal and written communication skills to interact with team members and stakeholders.
Ability to work independently and collaboratively in a fast-paced environment.
Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.

Travel Requirements

This position does not require regular travel as part of its primary responsibilities. However occasional travel may be required up to 10% primarily for occasional off-site meetings training sessions or company events. Travel when necessary will be communicated in advance and aligned with business needs.


Physical Demands & Work Environment



This position primarily operates in a professional office environment requiring the ability to work at a desk for extended periods while using a computer phone and standard office equipment.
The position involves sitting for extended periods performing data entry and engaging in frequent communication via email phone and in-person interactions.
The role involves regular communication with team members clients and stakeholders both in person and through virtual platforms.
The physical demands of the job may include occasional standing walking bending and lifting of office materials up to 15 pounds.