Administrative Assistant I 1

ADMINISTRATIVE ASSISTANT I ()

State of Florida

Department of Environmental Protection

This position is located in Palm Coast FL

Position Overview and Responsibilities:

Washington Oaks Gardens State Park is looking for a self-motivated park service professional to fill an Administrative Assistant I position providing visitor services and administration skills. The applicant must possess good visitor service and administrative skills be able to work independently when required.

Required Knowledge Skills and Abilities:

Compliance with the processing requirements of Chapter 215.422 F.S. is mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible or predominately responsible for failure to comply.

This position assists in planning coordinating and implementing all administrative activities involved in park operation.

Performs assigned fiscal audits acts as purchasing agent monitors and tracks park budget prepares budget reports. Process payment of utility bills requisitions and initiate purchase orders through My Florida Market Place. Acts as primary liaison for the Purchasing Card Program System. Maintain work project tracking forms expenditures for projects and project files. Insure compliance with all purchasing regulations. Program office equipment operate personal computer E-Mail Internet multi-lines phone system two-way radio system. Acts as liaison for assigned personnel and workers compensation actions. Assist with oversight of toll collectors. Prepare special correspondence and acts as property custodian. Assist Park Manager in budget request process.

Responds to oral and written complaints or complimentary letters makes resolution decisions. Tracking schedules and corresponding with volunteers. Administers concession contracts and monthly inspections. Acts as liaison to park Citizen Support Organization. Answer phones and direct calls to appropriate party or take accurate messages. Act as Office Manager for office operations and ensure smooth operation of office procedures. Maintain property and personnel files.

Prepares and processes paperwork relating to personnel activities to include leave and attendance selection and recruitment employee relations and travel.

Assists in assuring park compliance with current division policies procedures and programs. Oversees and assists in training staff in proper administrative procedures and practices. Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Attends meetings and training sessions and represents the Park Manager at meetings with division representatives other agencies and organizations.

Performs other related duties as required.

Knowledge skills and abilities including utilization of equipment required for the position:

Knowledge of: administrative principles and practices; office procedures and practices; accounting principles and practices; personal computers including use of Windows Quicken Email and Internet; data collection.

Ability to: collect evaluate analyze data; file; perform accounting duties; process personnel actions; process purchasing items; perform budget entry; prepare correspondence and administrative reports; handle multiple phone lines and two-way radio system; operate and maintain office equipment; communicate verbally and in writing; coordinate work assignments; maintain effective working relationships with others; follow verbal and written instructions; resolve customer inquiries; assist in formulation of budget preparation; maintain a valid drivers license; successfully complete background screening; work rotating shifts including evenings weekends and holidays.

Minimum Qualifications:

Valid Drivers License

Position of Special Trust Requirement:

This position is designated as a Position of Special Trust in accordance with DEP Directive 422 Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position

Pay:

$2985.36month/$35824.32 annual

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the states leading agency for environmental management and stewardship - protecting our air water and land. The vision of DEP is to advance Floridas position as a world leader in protecting natural resources while growing the states economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Washington Oaks Gardens State Park

6400 N. Oceanshore Blvd.

Palm Coast FL 32137

Washington Oaks is famous for its formal gardens and unique shoreline of coquina rock formations that line its Atlantic beach. The park is nestled between the Atlantic Ocean and the Matanzas River located two miles south of Marineland on State Road A1A.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The States total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options including health life dental vision and other supplemental insurance options.
• Retirement plan options including employer contributions (For more information please click).
• Tuition waivers.
• Total Compensation Estimator Tool
• And more!

For a complete list of benefits visit

Special Notes

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training experience and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

An individual with a disability is qualified if he or she satisfies the skills experience and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation as defined by the Americans with Disabilities Act must contact the DEP Human Resources (HR) Office at . DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Questions