Administrative Assistant

Role Description

The Administrative Specialist is a full-time on-site role based in Honolulu HI. This role supports daily office operations including managing correspondence preparing and maintaining documents organizing files and coordinating schedules and meetings. The Administrative Specialist will assist with data entry basic financial tracking and report preparation to support station leadership and operational teams. Responsibilities also include responding to internal and external inquiries providing customer service to partners and stakeholders and ensuring records are accurate and up to date. The role requires close collaboration with operations finance and other teams to support compliance efficiency and clear communication across the station.

Qualifications

• Strong Communication skills including clear written and verbal communication and the ability to interact effectively with diverse teams and stakeholders.
• Solid Analytical Skills including attention to detail ability to interpret data and reports and capacity to identify issues and support problem-solving.
• Proficiency in Administrative Assistance tasks such as scheduling document management data entry and general office coordination.
• Customer Service skills with a focus on responsiveness professionalism and maintaining positive relationships with internal and external partners.
• Basic Finance skills including handling invoices tracking expenses and supporting budget or report preparation as needed.
• Proficiency with office software (e.g. MS Office or similar) particularly Excel Word and email/calendar tools.
• Ability to work on-site in a fast-paced airport environment manage multiple priorities and meet deadlines with minimal supervision.
• High school diploma or equivalent required; additional coursework or certification in Business Administration or a related field is beneficial.

Required Experience:

Junior IC