Administrative Assistant for Student Legal Services
Job Location:
University Park, IL - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
- CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
- CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
- If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS
Penn State Student Legal Services is hiring a part-time Administrative Assistant who will support the general administrative functions of the office. We are seeking a dedicated and personable individual to join our team for the Fall 2026 and Spring 2027 semesters only. This individual will be able to work up to twenty-four (24) hours per week and this is a fully in-person position based in our office in downtown State College.
Student Legal services provides representation consultation and referral services to students in their personal legal matters. Our offices mission is student success and everything we do is directed toward that end!
As the first point of contact for our office you will play a crucial role in creating a welcoming and professional environment for our students. The ideal individual will possess excellent communication skills exceptional organizational abilities and a commitment to providing outstanding customer service.
The duties of this position includes but is not limited to:
- Greet in-person visitors and answer phone calls
- Review respond to and appropriately direct inquiries
- Process student intakes through our data management system
- Staff education and outreach tables
- Plan organize support and coordinate daily office activities and administrative processes
- Provide support for scheduling personal calendars and travel arrangements
- Coordinate meeting logistics including scheduling material preparation and agendas
- Compose review and distribute internal and external communications
- Collect organize research and analyze information and data to prepare reports presentations summaries contracts and proposals
- Create and maintain files and databases
- Resolve inquiries and ensure compliance with work unit and/or University policies and procedures
- Support and coordinate special events; reserve spaces develop itineraries prepare materials coordinate work between teams and serve as point of contact with vendors
- May perform non-routine and confidential administrative duties and proxy responsibilities as authorized
- Coordinate work assignments to ensure efficient workflow and processes
Compensation:
The starting rate for this job is $17.00/hour.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .
Required Experience:
Junior IC
About Company
Penn State is a major, public, research-I university serving Pennsylvania and the global community. Learn more about our undergraduate, graduate, and doctoral degree programs.
