Administrative Assistant – Entry Level (In Office)

Summary

Perform a variety of administrative duties under general supervision to assist with the smooth operation of the team.

Duties and Responsibilities

Maintain keep up-to-date medical and personnel files for active and terminated employees while keeping it confidential and organized.

Filing and data entry for HR department.

Assist in onboarding new employees.

Employment verification.

Scheduling and administering of pre-employment testing- Drug Wonderlic Cleaver and Job Function tests.

Assemble materials schedule training room and conduct new employee orientations as necessary. Send new hire material to employees starting outside of SLC.

Maintain employee reports for function groups (i.e. anniversaries birthdays hard hat restoration etc.)

Assist HR team with employee marketing and recreation.

Comply with all safety policies practices and procedures. Report all unsafe activities to supervisor and/or Safety.

Other duties as assigned.

Qualifications

Associates degree in Business Administration or related field or equivalent plus 1-2 years previous office experience.

Previous office support experience is required.

Excellent communication and interpersonal skills.

Highly organized with a great attention to detail.

Ability to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals.

Ability to write routine reports and correspondence.

Ability to speak effectively before groups of customers and/or employees of organization.

Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals.

Ability to compute rate ratio and percent and to develop and interpret bar graphs.

Ability to solve practical problems and deal with a variety of concrete variables and situations where only limited standardization exists.

Ability to interpret a variety of instructions furnished in written oral diagram or schedule form.

Proficient personal computer skills including electronic mail routine database activity Microsoft Office applications (Excel Word PowerPoint) website navigation and updates etc. Handle multiple tasks simultaneously.

Bi-lingual (Spanish) preferred

Working Conditions

Normal office environment

Physical activity will be light and non-strenuous.

Regularly required to sit and talk see or hear and to use hands to finger handle or feel.

The employee is occasionally required to stand walk and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds.

There are no special vision requirements.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Benefits:The Company offers the following benefits for this position subject to applicable eligibility requirements: Medical Insurance Dental Insurance Vision Insurance Health Savings Account Healthcare Flexible Spending Account Dependent Care Flexible Spending Account 401(k) retirement plan with employer match Life & AD&D Insurance Long-term Disability Insurance Short-term Disability Insurance Critical Illness Insurance Accident Insurance Hospital Indemnity Insurance Home & Auto Insurance Family Support Pre-tax Paid Parking/Public Transportation Paid time off Time Away Benefits Paid Holidays Group Legal Employee Stock Purchase Plan Identity Theft Protection Group Legal Pet Insurance Employee Assistance Program.

EEO Statement- Layton Construction isan equal opportunity employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran status and other legally protected characteristics.