Administrative Assistant, Enrollment & Advancement, Full-Time

Join a collaborative mission-driven team at Abington Friends School (AFS) where your organizational talents will directly support student enrollment philanthropy communications and community engagement. AFS is a vibrant Quaker school community located in Jenkintown PA dedicated to fostering academic excellence and character development in a supportive and engaging environment. Learn more at. We seek a highly organized and detail-oriented Administrative Assistant to support the Enrollment and Advancement teams and help ensure the smooth effective operation of the office.

The Administrative Assistant for Enrollment and Advancementis a highly visible position working closely with colleagues across Admission Development Marketing & Communications Parent & Alumni Engagement and Events. Youll help create exceptional experiences for prospective families donors alumni and the broader school community. This role requires strong communication organizational and problem-solving skills This is a full-time 12-month position. Typical weekday schedule is 7:30 a.m. to 4:00 p.m. with occasional flexibility. Occasional evening and weekend event responsibilities.

• Office Administration:Perform general clerical tasks including but not limited to phone and email communications managing mail email and calendars maintaining files and preparing documents such as reports and spreadsheets.

• Administrative & Event Support:Provide comprehensive administrative and logistical support to the Admission and Institutional Advancement teams by coordinating meetings maintaining calendars preparing materials ordering office supplies and assisting with day-to-day operations. Support the planning and execution of admission and advancement events including event logistics volunteer coordination and on-campus event support as needed.

• Data Management:Demonstrate proficiency in Google Workspace (Docs Sheets Forms etc.) and a willingness/ability to learn new platforms. Experience with Finalsite Enrollment is a plus.

• Visitor Coordination:Create a warm welcoming experience for prospective families alumni volunteers donors and other visitors reflecting the schools values of community and hospitality. .

• Prior administrative experience preferably in an educational setting.

• Strong organizational time-management and multitasking skills including experience managing multiple calendars and competing priorities.

• Comfort learning and using new software; demonstrated proficiency with Google Workspace (Docs Sheets Forms etc.) and familiarity with Microsoft Office. Experience with CRM/database systems and data entry best practices is preferred.

• Excellent written and verbal communication skills.

• Ability to handle confidential information with discretion and accuracy.

• Friendly professional collaborative and service-oriented approach to work.

Physical Requirements and Work Environment

• Regularly sit talk hear and visually engage with visitors

• Occasionally lift and be able to carry up to 30 pounds.

• Regularly use close and distance vision

• Work at a desk and on a computer for extended periods of time

• Turn bend reach and occasionally use a step ladder

• Work in a traditional climate controlled office environment with occasional need to assist with outdoor events that may be exposed to adverse weather conditions.

To Apply

Please submit a cover letter resume and three professional references. Review of applications will begin immediately and continue until the position is filled.

Abington Friends School is an equal opportunity employer and affords equal opportunity to all applicants for all positions without regard to race color religion gender sexual orientation national origin age disability veteran status or any other status protected under local state or federal laws.