Administrative Assistant, Elementary Waddington

Class Title: Administrative Assistant Elementary Schools/Pre-KClassification: 200 days (2 weeks before school starts and 2 weeks after school ends). 7.5 hours per dayDepartment:School (Elementary Early Learning Center and Pre-K Schools) Immediate Supervisor:PrincipalCLASS DESCRIPTIONUnder the direction of the Principal performs a variety of administrative assistant and support work which requires a broad knowledge of practices and procedures. Serves as administrative assistant to the school principal and staff. This position requires a thorough knowledge of all school functions procedures building facilities and applicable district and school rules regulations and policies. Greets and interacts with the public works cooperatively with staff students and DUTIES AND RESPONSIBILITIES Meet and interact with employees parents and the public in routine situations which require courtesy tact and as the first point of contact when visitors enter the building following district policy and discretion is required in the protection and release of confidential information and in the interpretation and administration of policies and procedures within guidelines set by the Aesop reports for accuracy dailyPerform a variety of clerical duties involving routine maintain and monitor accurate near and efficient electronic and manual filing and classify incoming mail and other information for efficient disbursement to appropriate letters memoranda reports surveys lists bulletins flyers calendars and other information from various sources on a variety of standardized to handle confidential information with complete and prepare appropriate attendance information using various computer and coordinate meetings and appointments for the with tracking information for the school breakfast lunch and milk to student needs for medical attention in the absence of the school degree of illness or accident and arrange for appropriate medical treatment. Track student enrollment and dismissals and send record information upon and track purchase requisitions for supplies and submit them to the Business payroll memos regarding employee payment for stipends extracurricular activities coverage etc. Submit to the Human Resource Office for all other related duties as assigned by the SKILLS AND ABILITIESKnowledge of administrative assistant practices and proceduresAbility to handle confidential and sensitive informationAbility to proficiently operate office technology and equipment (e.g. computer systems calculator telephone system fax copier etc.)Ability to learn and proficiently use various school-related systems and to proficiently use computer programs such as but not limited to Word and knowledge of district and school rules regulations and policies applicable to the area of to work effectively with district personnel administrators staff students volunteers parents outside agencies and the general to communicate effectively verbally and in writingAbility to multitask and prioritize work to meet strict to learn school enrollment transfer attendance and meal program record keeping system and reporting to handle difficult in-person situations and telephone inquiries which require courtesy tact and professionalism. MINIMUM QUALIFICATIONS (Education and Experience)High School Diploma or GED equivalent; or graduation from a technical/trade schoolMust have at least two (2) years of administrative experienceMust be able to read write and speak English be proficient with be detailed oriented with good organizational skillsMust be at least 18 years of DEMANDS The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee must be able to work in a variety of physical positions including sitting bending stretching and walking. The employee is regularly required to talk and/or employee is frequently required to use hands handle or feel. The employee must be able to perform physical activities such as but not limited to lifting and/or moving light objects up toten (10) pounds and occasionally lift items slightly over ten (10) pounds. The use of a step stool may be required to reach the top drawer of a filing cabinet as necessary. Specific vision abilities include close ENVIRONMENTThe work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential performing the duties of this job the employee is exposed to noise levels normally found in an office and school duties listed above are intended only as illustrations of the various types of work that may be performed and is not a comprehensive listing of all functions and tasks performed by positions in this class. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position.

Required Experience:

Junior IC