Administrative Assistant- Educational Technology

Administrative Assistant- Educational Technology

This is a full year position.

Weymouth Public Schools is a dynamic and inclusive learning community dedicated to Educational Excellence for Every Weymouth Student. Our vision is centered on empowering each individual to reach their full potential in a diverse equitable and supportive environment.

We educate over 5600 students in 11 school buildings including Weymouth Early Childhood Center eight elementary schools (grades K-5) Chapman Middle School (grades 6-8) and Weymouth High School (Grades 9-12). At each of our schools we are committed to fostering curiosity celebrating diversity and nurturing a lifelong passion for learning. Our highly qualified educators and staff members work to provide personalized attention and support to ensure that every student thrives.

General Summary:

The School Administrative Assistant provides comprehensive and confidential administrative financial and support services to the principal assistant principal educators service providers students and families to maintain efficient school or department operations.

Specific Duties (may include):

• Communication: Communicating concisely timely and professionally utilizing email telephone walkie-talkies other EdTech services and in-person to effectively communicate with school staff building administration students district administration families and community members; handling confidential information with discretion
• Student Relations: Providing personalized attention and support to ensure student success; modeling appropriate interactions and behavior.
• Student Records: Updating and maintaining student information; generating reports; processing registrations; maintaining student records; managing attendance records; and understanding contents of student records including alerts and legal documents.
• Scheduling: Maintaining calendars and compliance in meeting deadlines scheduling meetings and arranging for staff coverage.
• Office Management: Answering and directing phone calls; greeting and signing in visitors; managing office supplies; maintaining filing systems; and coordinating mail distribution.
• Administrative Tasks: Preparing and distributing documents; creating reports; updating documents with current data; processing invoices; managing purchase orders; overseeing the staff attendance system; scheduling and assigning building and daily substitutes under the guidance of a school administrator.
• Financial Management: In accordance with district policies and procedures maintaining and processing payments for various district-related needs including tuition activities bus payments and other fees; maintaining all financial records.

Other Duties:

• Managing and preparing district and/or school-wide events.
• Understanding and responding to emergency protocols.
• Any other duties as assigned by the Building Administrator(s).

Other Skills and Abilities Required:

• Strong attention to detail and ability to multitask
• Excellent problem-solving and organizational skills
• Ability to utilize productivity tools such as Google Suite Microsoft Office student information management system (i.e. Aspen) and other required software platforms

Fair Labor Standards Act (FLSA) Classification:

This position is classified as Non-Exempt.

Terms of Employment:

This is a full year position. Employment is specified under the provisions of the Weymouth Educators Association (WEA) Unit D Collective Bargaining Agreement.

Equal Opportunity Employer:

Weymouth Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race color religion national origin pregnancy gender sexual orientation marital/civil union status ancestry place of birth age citizenship status veteran statuspolitical affiliation or disability as defined and required by state and federal laws.

Unit D CBA

Required Experience:

Junior IC