Administrative Assistant Dallas, TX

ATTENTION MILITARY AFFILIATED JOB SEEKERS- Our organization works with partner companies to source qualified talent for their open roles. The following position is available toVeterans Transitioning Military National Guard and Reserve Members Military Spouses Wounded Warriors and their Caregivers. If you have the required skill set education requirements and experience please click the submit button and follow the next steps. Unless specifically stated otherwise this role is On-Site at the location detailed in the job post.

Job Description
Overview

At UES were a team of more than 4000 engineers scientists geologists inspectors technicians and drillers united by a shared purposeto make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering environmental consulting and materials testing and inspection we collaborate on transformative projects across transportation energy water healthcare and more. Learn more about the benefits of joining Team UES and our core values at .


Position Overview

We are looking for a reliable organized and proactive Administrative Assistant to help keep our team and day-to-day operations running this role youll correspondence document preparation data entry and other administrative activities while working closely with team members across the department.



This is a great opportunity for someone who enjoys staying organized helping others and managing multiple priorities. The ideal candidate is a strong communicator detail-oriented and comfortable taking initiative to keep tasks moving forward.



If youre looking for a supportive team environment where you can make a difference build your skills and grow professionally we encourage you to apply.


Responsibilities

Manage and coordinate complex schedules including scheduling meetings appointments and travel arrangements for multiple stakeholders.
Handle prioritize and respond to incoming and outgoing correspondence including emails letters and packages ensuring timely follow-up.
Prepare and distribute meeting materials including agendas minutes and action items while ensuring efficient meeting coordination.
Organize update and maintain records databases and departmental documentation ensuring accuracy and compliance with company policies.
Assist in the preparation of reports presentations and data analysis providing insights to support business operations and decision-making.
Coordinate meetings events and travel logistics including material preparation vendor coordination and on-site setup.
Provide administrative support for high-level projects as assigned.
Act as a point of contact for internal and external stakeholders and addressing inquiries professionally.
Facilitate communication and collaboration between departments external vendors and business partners to enhance workflow efficiency.
Willingness to travel up to 10% of the time primarily for occasional offsite meetings training sessions or company events.
Flexibility may be needed for occasional overtime business events or urgent administrative requests based on organizational needs.

Additional Qualifications/Responsibilities
Qualifications

High School Diploma or equivalent required; Associates degree or additional relevant coursework preferred.
3 years of administrative experience in a professional office environment or an equivalent combination of education and experience.
Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint) and familiarity with office management tools and systems.
Exceptional organizational time management and problem-solving skills with the ability to prioritize tasks effectively.
Strong attention to detail and the ability to handle sensitive and confidential information with discretion.
Excellent verbal and written communication skills with the ability to interact professionally with team members leadership and external stakeholders.
Ability to work both independently and collaboratively in a fast-paced deadline-driven environment.
Proactive approach to anticipating needs resolving issues and adapting to changing priorities with minimal supervision.
Experience managing confidential and sensitive information while maintaining a high level of professionalism.
Strong interpersonal skills with the ability to foster and maintain positive relationships across all levels of the organization.

Travel Requirements

This position does not require regular travel as part of its primary responsibilities. However occasional travel may be required up to 10% primarily for occasional off-site meetings training sessions or company events. Travel when necessary will be communicated in advance and aligned with business needs.


Physical Demands & Work Environment



This position primarily operates in a professional office environment requiring the ability to work at a desk for extended periods while using a computer phone and standard office equipment.
The position involves sitting for extended periods performing data entry and engaging in frequent communication via email phone and in-person interactions.
The role involves regular communication with team members clients and stakeholders both in person and through virtual platforms.
The physical demands of the job may include occasional standing walking bending and lifting of office materials up to 15 pounds.