Administrative Assistant D

Job Title: Administration D

Job Code: 44486

Job Location: Rochester NY

Job Schedule: 9/80 Employees work 9 out of every 14 days- totaling 80 hours working- and have every other Friday off

Job Description:

L3Harris is seeking an experienced Administrative Assistant to provide comprehensive administrative and staff support for the Mission Critical Communications International Business Unit. The ideal candidate demonstrates exceptional integrity professionalism and a strong work ethic. This role requires excellent customer service precise task management strong problem-solving capabilities and the ability to adapt to changing priorities within a fast-paced environment. The individual must be comfortable working independently or collaboratively and able to effectively interact with all levels of management.

Key Responsibilities:

Provide proactive support by anticipating and executing on the administrative needs of the international business unit.

Manage executive and team calendars; schedule and coordinate in person and virtual meetings events interviews and appointments; reserve conference rooms.

Create and maintain Excel spreadsheets PowerPoint presentations reports and action item logs.

Accurately document meetings and publish timely meeting minutes.

Maintain and organize administrative folders and content in SharePoint.

Edit compile and manage weekly reports including issuing deadline reminders.

Answer screen and route incoming phone calls; assist callers with inquiries.

Coordinate and track workspace assignments; prepare spaces for new hires and office moves.

Arrange domestic and international travel; assist with timely expense report submissions.

Process purchase requests Non POs P Card transactions cost transfers and other procurement activities (Ariba SAP etc.).

Manage office supply inventory and process orders.

Monitor timecard submissions and ensure timely completion.

Maintain the department organizational chart

Handle documentation and assets in accordance with security requirements.

Sort incoming mail and process interplant mail.

Manage and update email distribution lists and permission groups.

Support creation of presentation materials for senior executive briefings.

Plan and coordinate events of varying size and complexity.

Adhere to all company policies and procedures due to the confidential nature of the work.

Perform additional duties and assignments as needed.

Basic Qualifications:

High School Diploma or equivalent and a minimum of 8 years of relevant experience or an Associates Degree with a minimum of 4 years of prior related experience.

Preferred Qualifications:

Proficient in Microsoft PowerPoint Word Excel and Outlook.

Experience working with international customer groups.

Familiarity with enterprise procurement processes and tools such as Ariba and SAP.

Strong customer service orientation with excellent communication judgment problem solving and interpersonal skills.

Highly organized resourceful detail oriented and able to anticipate needs and take initiative.

Comfortable working with executives managers customers and cross functional administrators.

Able to manage multiple tasks and projects simultaneously.

Flexible and adaptable to changing priorities.

Willing to work occasional extended hours as needed.

Ability to lift / move items less than 5 pounds.

Must be able to work on site in Rochester NY.

In compliance with pay transparency requirements the salary range for this role in New York state is $59000 - $110000. This is not a guarantee of compensation or salary as final offer amount may vary based on factors including but not limited to experience and geographic location. L3Harris also offers a variety of benefits including health and disability insurance 401(k) match flexible spending accounts EAP education assistance parental leave paid time off and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire schedule type and the applicability of collective bargaining agreements.