Administrative Assistant Columbia Falls, MT

ATTENTION MILITARY AFFILIATED JOB SEEKERS- Our organization works with partner companies to source qualified talent for their open roles. The following position is available toVeterans Transitioning Military National Guard and Reserve Members Military Spouses Wounded Warriors and their Caregivers. If you have the required skill set education requirements and experience please click the submit button and follow the next steps. Unless specifically stated otherwise this role is On-Site at the location detailed in the job post.

Description
This position will provide primary administrative support to the Plant Managers Human Resources and Safety Departments for Montana Wood Products including Columbia Falls MDF Kalispell Plywood and Kalispell Lumber. We are seeking an individual who is committed to safety has a positive attitude excellent work ethic and a desire to work for the Montana operations. The ideal candidate is a self-starter who shows initiative is a team player and will function as an assistant to the Montana management team. Candidates must possess strong interpersonal / organizational / multi-tasking skills and be able to effectively communicate (written listening and oral).
This position will report to the Columbia Falls (MDF) Plant Manager.

Key Functions:

Payroll Coordinator/Contact for Montana Wood Products

Current system: UKG

Responsible for running daily and pay period reports for supervisors/time approvers to ensure time is entered correctly holidays are paid appropriately overtime is reviewed and all time is approved

Maintain GRC/SAP Business Role access by completing requests and changes for all employees of MDF Plywood and Lumber

Coordinate/schedule various calendars/events/meetings/tours

Travel and accommodations for executive leadership and corporate visitors

Coordination of employee events including summer/holiday and appreciation events

Coordination of community events including Family Forestry Expo career fairs volunteer events site tours

Assist safety with:

Administration of Safety Department document record keeping & tracking

Log and track training records in the LMS (Absorb) and distribute monthly status reports.

Accounts payable transactions related to Safety Equipment Reimbursement Program (Boots Safety Glasses)

Assist HR with:

Creation of onboarding packets as well as facilitate onboarding by allocating assets preparing materials assigning training and coordinating rooms and resources.

Onboarding/training (i.e. timekeeping/benefits) and personnel file management

Management of digital signage for employee communications

Maintain and/or develop routine filing/retrieval system for Safety/HR/Finance including retention/storage compliance.

Provide word processing presentation and database support.

Order and maintain office supplies including safety supplies.

Additional Qualifications/Responsibilities
Qualifications
High school diploma or equivalent
Minimum of three years administrative experience.
Proficiency in Microsoft Office Suite applications.
Experience with maintaining calendars and scheduling appointments/meetings.
Experience making travel arrangements.
Experience in accounts payable
About Weyerhaeuser

We sustainably manage forests and manufacture products that make the world a better place. Were serious about safety driven to achieve excellence and proud of what we do. With multiple business lines in locations across North America we offer a range of exciting career opportunities for smart talented people who are passionate about making a know you have a choice in your career. We want you to choose us.

What We Offer:

Compensation: This role is eligible for our annual merit-increase program and we are targeting a salary range of $50100-$75100 based on your level of skills qualifications and experience. You will also be eligible for our Annual Incentive Program which offers a cash bonus targeting 5% of base pay. Potential plan funding may range from zero to two times that target.

Job Administrative General Management Legal Real Estate & Miscellaneous
Primary LocationUSA-MT-Columbia Falls
Schedule Full-time
Job Level Individual Contributor
Job Type Experienced
Shift Day (1st)
Relocation Assistance Available