Childcare Administrative Assistant

ESSENTIAL FUNCTIONS

Develops and maintains positive professional working relationship with staff.

Takes an active role in planning and participating in academy activities (staff meetings training sessions open houses and family/school-wide events)

Managing and maintaining reports and logs.

Accepts all work assignments in the event regularly scheduled personnel are not available.

Assists in daily supervision of staff; keeps director apprised with staff concerns and situations needing attention.

Complete and submit required paperwork and record-keeping on a timely basis and maintaining an organized up-to-date manner.

Develops and actively maintains positive communication with parents.

Assists with new hire on-boarding including offering new staff orientation and training.

Ordering paper office and classroom supplies. Monitoring all topical ointments and permission slips to ensure they meet state and company requirements.

Organizing permission slips for field trips.

Reviewing all childrens daily reports for accuracy including dietary restrictions and daily pictures.

Pass out supplies and deliveries keeping a record of what is ordered and what was delivered.

Answering phones and email in a timely manner while offering the mostup-to date information.

Recognizes parent concerns and reports them to the director. Assists with enrollment inquiries follow-up and facility tours in order to increase enrollment.

Transport children on the school bus as needed.

ADDITIONAL RESPONSIBILITIES

Performs other similar or related duties as necessary.

MINIMUM JOB QUALIFICATIONS

Candidate must have child care credentials and 2 years experience working in a child care center.

Must be able to work an average of 40 hours per week.

Must be able to lift no less than 40 pounds.

ADDITIONAL SKILLS

Ability to multitask

Ability to work under pressure

Time management

Flexibility

Able to prioritize tasks This job description highlights the essential functions responsibilities and qualifications that are required of the employee. Other related duties responsibilities and activities may be assigned and/ or changed at any time with or without notice.