Administrative Assistant

The Cottages Group is currently seeking a customer service oriented Administrative Assistant-Front Desk Coordinatorto provide a friendly welcome to visitors and direct them to the appropriate department as well as a variety of other clerical tasks.

The ideal candidate will have excellent customer service communication organizational and time management skills. This is a non-exempt full-time position working 8:00am to 4pm Monday-Friday but will require flexibility to accommodate personnel schedules.

Key Responsibilities

• Open and close corporate office; performs multiple clerical functions simultaneously such as answering phones typing sorting and distributing mail operating office equipment filing and assisting visitors
• Responds to and resolves administrative inquiries
• Maintain marketing materials and social media platforms
• Coordinate and schedule company events travel meetings and appointments as directed
• Maintain inventory of supplies and order as needed
• Track corporate office vehicles
• Maintain clean safe and sanitary corporate office site
• Provides other support functions as directed

Compliments of the Nest:

• Competitive starting wages
• Vacation and sick time; holiday pay
• FT Benefit eligible employees are offered medical plans through an ICHRA (Individual Coverage Health Reimbursement Arrangement) and ancillary benefits that include dental vision LTD accident voluntary term life insurance
• 401(k) with a generous company match
• Company outings and events

Qualifications

• 18 years of age and ability to pass a MN criminal background study; possess an unencumbered MN Drivers License
• Minimum of one-year previous administrative experience preferred
• Proven ability to handle confidential and/or sensitive information
• Alignment with The Cottages Culture Mission and Values
• A wizard in all things google and proficient with Microsoft Office suite and ability to learn HRIS software system
• Self-driven with strong verbal written and interpersonal skills
• Professional appearance and demeanor
• Must be reliable honest and possess strong critical thinking and decision-making skills
• Due to the safety and regulatory requirements must have adequate vision reading writing and computer skills; ability to perform the essential functions of role and push pull and lift up to 50 pounds a minimum of 10 feet
• Experience working in a positive collaborative team environment

The Cottages Group is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on job requirements and individual qualifications without regard to race color religion or belief or any other protected status. All applicants over the age of 18 are encouraged to apply.