Administrative Assistant BRTA

Hourly Wage Range: $27.00 - $30.50

Knowledge and Experience:

• High School Diploma or equivalent.
• Minimum 2 years prior office administration experience
• Ability to work without direct supervision.
• Ability to read write and speak English.
• Ability to work flexible schedules that may include nights weekends and holidays.
• Computer literate.
• Ability to type 30 wpm.
• Knowledge of payroll processing systems helpful.

Skills:

• High level of attention to detail.
• Effective communication skills both written and oral.
• Excellent Customer Service skills.
• Strong organizational planning skills.
• Strong practical skills.
• Strong analysis and problem-solving skills.
• Basic math skills.
• Ability to work in a union environment.

Key Accountabilities:

Office Administration

• Backup forrecords recording the accumulation and use of vacationsholidays sick days and miscellaneous leaves of absence.
• Ensure compliance with union agreements company policies and applicable labor regulations
• Ability to organize their work byutilizingtools such as MS Excel and office equipment.
• Maintains employee confidence by keeping information confidential
• Assist with employee inquiries related to payroll HR and leaves.
• Other duties as assigned

Bookkeeping & Financial Support

• Perform data entry and maintain accurate financial records in accounting systems
• Assist with accounts payable and receivable including invoice processing and vendor payments
• Reconcile bank statements and transit-related financial transactions
• Maintain general ledger entries and support monthly closing activities
• Prepare financial reports summaries and documentation for management review

Administrative Support

• Provide general administrative support to transit management team
• Maintain organized filing systems (electronic and physical) for financial records
• Manage office inventory and working with vendors to insure regular supply of office material
• Answer phone calls respond to emails and assist with internal and external inquiries
• Coordinate scheduling meetings and documentation for transit operations
• Support audits by preparing and organizing required financial and payroll documentation

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of the accommodation may be requested to enable individuals with disabilities to perform the essential functions.

All roles may entail to varying extents the following physical demands:

• Long periods (potentially exceeding 8 hours per day) of walking standing sitting bending pushing pulling climbing lifting balancing stooping twisting squatting handling materials repetitive hand-wrist motions and traversing uneven surfaces;
• Exposure to both extreme heat and cold;
• Exposure to loud noises fumes and airborne particles;

In addition to the above demands inherent in every role the following roles may entail unique physical demands including:

• Operators/Drivers may work inside or outside vehicles and may operate vehicles for over 8 hours per day.
• Operations Supervisors and Managers may split their work between an office setting looking at a computer screen/electronic device and active transit field locations driving in a vehicle.
• Maintenance Employees may be exposed to toxic or caustic chemicals in a ventilated maintenance shop and may work with personal computers laptops electronic hand-held devices complex electrical schematics diagnostic software and testing devices and other heavy machinery.
• Office Staff may work indoors in air-conditioned or well-ventilated facilities including offices and cubicle spaces equipped with a telephone and computer and may entail typing or looking at a computer screen.

Additional Statements:

• Drug screening: Pursuant to Department of Transportation regulations employment for safety-sensitive positions will be contingent upon passing apre-employment drug screen and a physical examination. Keolis maintains a drug-free workplace. Employment will also becontingent upon completion of abackground check consistent with applicable federal state and/or local laws.
• Safety commitment: Safety is a way of life atKeolis. By placing safety first we ensure the wellbeing of our employees customers and communities. Together we canbecome the safesttransportation company in the world.
• Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of our operations on the communities wherewe operate.
• EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race color sex religion age creed marital status national origin ancestry physical or mental disability sexual orientation pregnancy status genetic information veteran status gender identification or any other status protected by applicable law. If you require a reasonable accommodation to participate in the application or interview process please contact Keolis complies with federal and state disability laws and provides reasonable accommodations to qualified applicants.
• Work authorization:Applicants must be authorized to work in the United States. Keolis does not sponsor visas for this position
• Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits opportunities for development and growth throughout an exciting and rewarding career and the safest work environment possible.

Required Experience:

Junior IC