Administrative Assistant
Job Location:
Boston, MA - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Department:
Job Summary
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System Requirements
JOB SUMMARY
Serves as a key confidential resource within the Compliance Department responsible for coordinating and supporting critical operational investigative and administrative functions. This role exercises sound judgment and independent decision-making to ensure adherence to federal and state statutes Lottery regulations and internal controls while safeguarding the integrity of the Massachusetts State Lottery Commission. Acts as a central liaison across departments providing analytical technical and operational support and contributing to the effective execution of compliance initiatives
ESSENTIAL FUNCTIONS
Responsible for coordinating and tracking the outcomes of Departments reviews/investigations pertaining to Lottery players agents/store owners physical inventories and equipment which includes the applicable outcomes pertaining to federal/state statutes Lottery rules regulations policies/procedures and internal controls.
Track and ensure that recommendations comply with the Lotterys policies rules and regulations.
Monitor and manage monthly State Comptroller/Department of Revenue involving frequent casher reports and players.
Perform technical support for Department staff that requires a substantial degree of decision-making and general knowledge of the function of the Lottery.
Act as a liaison between the Director and their staff as needed.
Coordinates the minutes of Compliance Departmental staff meetings.
Provide research technical and analytical support as needed and requested.
Research special reports for the Director and including accessing the Enterprise Series Dashboard Portal OnBase Neosphere Back Office portal Clear (Thomson Rueters) software the Departments Case Management Tracking System (CMTS) and other relevant systems as needed.
Assists in preparing pertinent documents for Department hearings and court appearances.
Input track and close out Lost-Stolen cases and in the Enterprise Series Dashboard Portal and CMTS upon recommendation of the Director.
Work with the Legal Department to compile documents for: Records and Freedom of Information requests summons and subpoenas.
Assist the Legal Department with inputting tracking and finalizing illegal tobacco suspensions of Lottery Agent locations.
Finalize Department policies and procedures and proposals made by Director.
Maintain the highest standards to ensure the integrity of information and adequacy of internal controls.
Perform a wide range of administrative functions including document preparation correspondence records management and coordination of meetings and schedules.
Draft and manage communications with Department staff other Lottery departments and external state agencies.
Perform additional administrative duties and special projects as assigned.
May be required to travel to different MSLC locations.
Must maintain a valid Drivers License.
PREFERRED QUALIFICATIONS
- Demonstrated ability to handle highly sensitive and confidential information with discretion and professionalism.
- Strong organizational and time management skills with the ability to prioritize and manage multiple tasks to meet deadlines.
- Working knowledge of Lottery and Multi-State Lottery Association operations products and games with the ability to apply this knowledge effectively in a professional setting.
- Proficiency in Microsoft Office Suite and other relevant systems (e.g. Word Excel Teams Access Outlook OnBase) with the ability to learn additional systems as needed.
- Experience working with cross-functional teams and coordinating information across multiple departments or stakeholders.
- Strong interpersonal and communication skills with the ability to collaborate across departments and represent the Lottery in a professional manner.
- Experience supporting compliance legal or regulatory functions is a plus.
To be considered for this position INTERNAL applicants (current MSLC employees only) should submit a cover letter and resume to: .
ALL EXTERNAL APPLICANTS MUST APPLY ON MASSCAREERS:
For external applicants who are not current employees of the Massachusetts State Lottery Commission (MSLC) the non-negotiable starting salary for this position is $69674.65 (Job Grade 20/Step 1).
For current MSLC union employees the starting salary for this position will be calculated using union promotional rules.
The Massachusetts State Lottery Commission is an Equal Opportunity Employer and does not discriminate on the basis of race religion color sex gender identity or expression sexual orientation age disability national origin veteran status or any other basis covered by appropriate law.
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Required Experience:
Junior IC
