Administrative Assistant

Job Title: Administrative Assistant
Company: ExcelPrep Schools
Location: Bloomington IL
Job Type: Full-Time
Pay: $20-$22/Hr

About ExcelPrep Schools

ExcelPrep is a mission-driven private program serving neurodiverse children through structured research-based instruction. Our mission is simple: prioritize the academic and social success of neurodiverse learners. We are a professional and agile organization committed to delivering high-quality academic and therapeutic programming that supports meaningful learning outcomes.

ExcelPrep offers two distinct programs designed to meet the needs of diverse learners ages 313:

PreK8 Academic Program

Our PreK8 Academic Program is grounded in Direct Instruction and Precision Teaching. Instruction focuses on core academic skillsreading writing and mathematicsusing explicit systematic teaching methods that emphasize mastery fluency and generalization. This program is designed for students with learning disabilities and neurodiverse profiles who benefit from structured data-driven instruction.

Clinical ABA Program (Ages 313)

Our ABA Program is cognition-linguistically based and emphasizes instruction within a structured environment. The program integrates Applied Behavior Analysis with teaching strategies that support language development reasoning executive functioning and social competence. Instruction is individualized data-driven and focused on building foundational skills that support learning communication and independence.

Across Excel programs we center:

- Direct Instruction and instructional design
- Precision Teaching and data-based decision-making
- Instruction grounded in behavior science research
- Occupational Therapy as a prioritized therapy alongside ABA in support of sensorimotor development

Our mission is to provide a nurturing academically focused learning environment where neurodiverse students can develop strong academic foundations cognitive-linguistic skills and the confidence needed to succeed in school and beyond.

Position Summary

ExcelPrep Schools is seeking a dependable polished and highly organized Administrative Assistant to support the daily operations of our Bloomington IL location. This role serves as a key point of contact for staff families and visitors while helping ensure smooth and efficient administrative operations across the school.

The ideal candidate is professional detail-oriented welcoming and able to manage multiple responsibilities in a fast-paced educational environment.

Key Responsibilities

- Provide day-to-day administrative and clerical support to school leadership and program staff
- Answer phones return messages and respond to email inquiries in a timely and professional manner
- Greet families staff and visitors and assist with front office needs
- Maintain organized student staff and program records in accordance with confidentiality requirements
- Assist with data entry filing document preparation and internal reporting
- Support scheduling for meetings appointments and school/program activities
- Coordinate office supplies forms and administrative materials
- Support communication between families instructional staff and service providers
- Assist with onboarding paperwork internal tracking and general administrative processes
- Maintain a professional organized and welcoming office environment

Required Qualifications

- High school diploma or GED required
- Prior administrative receptionist or office support experience preferred
- Strong written and verbal communication skills
- Excellent organizational skills and attention to detail
- Ability to manage multiple priorities and meet deadlines
- Proficiency with Microsoft Office and/or Google Workspace
- Ability to maintain confidentiality and professionalism at all times

Preferred Qualifications

- Experience in a school clinic healthcare or child-centered setting
- Familiarity with scheduling systems student records or education-related administrative work
- Experience supporting children families and multidisciplinary teams

Compensation & Benefits:

-Competitive Pay
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance

How to Apply

Interested candidates should submit the following:

• Resume

• Cover letter

• List of professional references

Application Email:
Subject Line:Administrative Assistant - Bloomington

Equal Opportunity Statement

ExcelPrep is an equal opportunity employer and is committed to building a diverse and inclusive team. We welcome candidates who are passionate about advancing meaningful outcomes for neurodiverse learners and contributing to a collaborative mission-driven educational environment.

Required Experience:

Junior IC