Administrative Assistant

Join the Nwestco Revolution!

At Nwestco LLC we dont just work in the Petroleum and Car Wash Equipment industrywe lead it. For over 25 years weve set the standard across the Northwest and Rockies delivering innovation reliability and excellence to our customers.

Were on the hunt for a highly skilled Administrative Assistant to join our growing team in Bakersfield CA. If youre driven safety-focused and ready to grow with a company that values your experience this is your moment.

Pay Range: $18/hr-$25/hr based on experience. Includes full benefits PTO and 401(k).

Your Mission:

• Serve as the first point of contact for incoming calls delivering professional and efficient customer support.
• Create assign and monitor work orders in Fieldpoint or other dispatching software to keep field operations running smoothly.
• Assist with daily dispatching by coordinating field technicians schedules and work order priorities.
• Prepare review and process customer invoices accurately and on time by verifying work orders labor materials and supporting documentation.
• Coordinate with field personnel project managers and customers to resolve billing discrepancies and invoice questions.
• Support Accounts Receivable by tracking customer payments monitoring outstanding invoices and aging reports processing deposits and assisting with collections.
• Review code and reconcile credit card receipts purchase orders and branch expenses accurately and on time.
• Manage accounts payable invoicing accounts receivable customer credit applications monthly statements and other financial administrative tasks.
• Review environmental compliance testing documentation for accuracy completeness and quality before submission to customers or regulatory agencies.
• Organize and maintain compliance records invoices and company documentation in accordance with company and regulatory requirements.
• Communicate with field technicians to obtain missing or incomplete documentation and ensure timely project closeout.
• Maintain organized electronic filing systems while assisting with document management data entry and month-end reporting.
• Order and maintain office and field supplies as needed.
• Provide administrative support to managers and field teams while helping improve office procedures and workflows.

What You Bring to the Table:

• High school diploma or equivalent (Associate degree or business coursework preferred).
• 13 years of administrative office support dispatching invoicing Accounts Payable or Accounts Receivable experience; construction service petroleum or other regulated industry experience strongly preferred.
• Experience dispatching or scheduling field technicians in a service construction or industrial environment.
• Experience preparing invoices supporting Accounts Receivable and resolving billing discrepancies.
• Familiarity with dispatching software such as Fieldpoint ServiceTitan or similar platforms.
• Experience with NetSuite or other ERP/accounting systems is preferred.
• Experience reviewing documentation for accuracy and completeness; environmental compliance documentation experience is a plus.
• Excellent customer service written communication and interpersonal skills when working with customers vendors technicians and internal teams.
• Proficiency with Google Workspace (Gmail Calendar Drive Docs Sheets and Forms) cloud-based document management systems and basic spreadsheet reporting.
• Strong data entry skills with exceptional attention to detail and organizational ability.
• Ability to manage multiple priorities meet deadlines and handle confidential information professionally.
• A dependable self-motivated professional with a proactive problem-solving mindset and the ability to quickly learn new software and business systems.

Before You Leap:

Some positions require travel and overnight stays. Travel expenses will be covered by Nwestco LLC

All job offers are contingent upon successful completion of the following:

• Ability to pass pre-employment physical with extensive lifting (up to 75 lb) twisting pulling kneeling and squatting.

• Ability to pass pre-employment drug-screening and background check. If the position is classified as safety-sensitive it requires the applicant to pass a comprehensive drug test including screening for marijuana as a condition of employment.

• A valid drivers license with a clean driving record over the past 5 years required.

Why Join Nwestco

When you join our ranks youre not just getting a job; youre igniting a career with purpose. Were all about diversity valuing our people and a culture of relentless excellence. Heres whats in it for you:

• Competitive compensation that appreciates your experience and potential.

• A treasure chest of benefits: 401(k) (with matching!) medical dental vision life insurance disability coverage paid sick time paid vacation clothing allowance paid holidays and more.

• Internal Career Advancement: Nwestco supports employee growth through internal career opportunities. To be eligible you must be in your current role for at least one year and have no active disciplinary actions on file at the time of application. All candidates will be evaluated based on qualifications and business needs.

Nwestco LLC is an equal opportunity employer. We do not discriminate on the basis of race color religion sex sexual orientation gender identity or expression age disability national origin military service genetic information or any other characteristic protected by federal state or local laws.

If you meet the qualifications and are excited about this opportunity we encourage you to apply and take the next step in your career with Nwestco LLC.

To learn more about Nwestco LLC please visit our website at .