Administrative Assistant

Position Description:

The Administrative Assistant will provide administrative scheduling and coordination support for a marketing leadership team. This role will help keep team operations organized and moving by supporting calendars meetings follow ups documentation expenses email monitoring and general administrative needs.

The ideal candidate is highly organized detail oriented proactive and comfortable supporting multiple senior leaders in a fast-paced corporate environment. This person should be able to manage competing priorities communicate clearly and help create structure across day-to-day team activity.

Your future duties and responsibilities:

Administrative & Executive Support
Provide administrative support for multiple senior leaders including calendar management scheduling and meeting coordination.
Coordinate internal and external meetings including guest logistics meeting preparation agendas materials and follow-ups.
Monitor and help manage email communications as needed.
Prepare meeting materials recap notes action items and follow-up documentation.
Support expense reporting and basic administrative processes.
Help organize team files documents and shared resources.

Meeting & Team Coordination
Support planning and coordination for team meetings leadership meetings and partner meetings.
Coordinate logistics for guests attending meetings including arrival details agendas materials and follow-up needs.
Track meeting outcomes action items decisions and next steps.
Help ensure team members have the information and materials needed for upcoming meetings and deadlines.

Data Collection & Documentation
Collect and organize information from team members partners and stakeholders.
Maintain accurate records documents and trackers to support team operations.
Assist with preparing reports summaries presentations and status updates.
Ensure files and shared materials are organized current and easy to access.

Project & Operational Support
Provide light project coordination support across team initiatives.
Track deadlines deliverables and follow-up items.
Help support team workflow communication and organization.
Identify opportunities to improve organization documentation and administrative processes.
Support additional administrative and coordination needs as assigned.

Required qualifications to be successful in this role:

3 years of experience in administrative support executive assistance project coordination team coordination or a related role.
Experience supporting senior leaders or multiple stakeholders preferred.
Strong organizational time management and follow-up skills.
Exceptional attention to detail and accuracy.
Strong written and verbal communication skills.
Comfortable managing multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office Suite including Excel Word PowerPoint and Teams.
Ability to work independently take initiative and anticipate team needs.
Professional polished discreet and collaborative.
Experience in marketing brand entertainment agency or corporate environments is a plus.
Ability to flex in hours.

Competencies Years of experience Proficiency level
Administrative Support Executive Assistance Project Coordination experience 3 Very Good
Experience supporting multiple stakeholders 3 Good
Strong Communication Skills 3 Very Good
Attention to Detail Accuracy 3 Very Good
MSFT Office 3 Very Good



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This role is located at a client site in Atlanta GA. A hybrid working model is acceptable. Bachelors Degree.

Other Information:
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set level experience relevant training and licensure and certifications. To support the ability to reward for merit based performance CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $63700.00 $98500.00.

CGIs benefits are offered to eligible professionals on their first day of employment to include:
. Competitive compensation
. Comprehensive insurance options
. Matching contributions through the 401(k) plan and the share purchase plan
. Paid time off for vacation holidays and sick time
. Paid parental leave
. Learning opportunities and tuition assistance
. Wellness and Well being programs

Skills:

• Administration
• MS Office365
• Stakeholder management

What you can expect from us:

Together as owners lets turn meaningful insights into action.

Life at CGI is rooted in ownership teamwork respect and belonging. Here youll reach your full potential because

You are invited to be an owner from day 1 as we work together to bring our Dream to life. Thats why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our companys strategy and direction.

Your work creates value. Youll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas embrace new opportunities and benefit from expansive industry and technology expertise.

Youll shape your career by joining a company built to grow and last. Youll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

Come join our teamone of the largest IT and business consulting services firms in the world.

Qualified applicants will receive consideration for employment without regard to their race ethnicity ancestry color sex religion creed age national origin citizenship status disability pregnancy medical condition military and veteran status marital status sexual orientation or perceived sexual orientation gender gender identity and gender expression familial status or responsibilities reproductive health decisions political affiliation genetic information height weight or any other legally protected status or characteristics to the extent required by applicable federal state and/or local laws where we do business.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S. please email the CGI U.S. Employment Compliance mailbox at . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.

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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements and in accordance with applicable laws some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with CGIs legal duty to furnish information.