Administrative Assistant Associate

Department Contact:Will Waller

Internal or External Search:External - Open to all applicants

Advertising Summary:Join the Student Health & Well-Being team and play a key role in supporting programs and services that enhance student success health and wellness. This position provides high-level administrative fiscal and operational support to the Assistant Vice President and serves as a central resource for coordinating projects managing communications processing financial and procurement documents and supporting daily departmental operations. The ideal candidate is highly organized detail-oriented and skilled at managing multiple priorities while maintaining professionalism and confidentiality. This is an excellent opportunity for an individual who enjoys problem-solving project coordination and contributing to the success of a dynamic and mission-driven division.

PositionTitle: Administrative Assistant Associate

College/Division: Student Success & Enroll Management

Department: 523000-STUDENT HEALTH CENTER

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: $16.83

Appointment Full-time Equivalency: 1.0

FLSA Status:Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State County & Municipal Employees (AFSCME).

Contingent Upon Funding:Not Applicable

Standard Work Schedule:Standard (M-F 8-5)

If Not a Standard Work Schedule:

Job Duties and Responsibilities: The Administrative Assistant provides comprehensive administrative fiscal and operational support to the Assistant Vice President for Student Health & Well-Being. Responsibilities include managing calendars scheduling meetings preparing communication correspondence and reports coordinating special projects and serving as a liaison with campus and external partners. The position processes fiscal and procurement documents tracks expenditures monitors budget-related transactions and ensures paperwork is completed and routed through appropriate approval channels. The Administrative Assistant also coordinates facility work orders and improvement projects tracks project timelines and deliverables maintains departmental records and supports the daily operations of the division. The incumbent exercises independent judgment maintains confidentiality and assists in advancing the mission and strategic priorities of Student Health & Well-Being through effective administrative and operational coordination.

Required Education and Experience:
High School diploma 1 years of relevant experience or higher degree.




High school diploma or GED and a minimum of three (3) years of progressively responsible administrative support experience in an office environment. Candidates must possess experience coordinating multiple projects schedules and deadlines; processing fiscal procurement or budget-related documents; and utilizing Microsoft Office applications including Word Excel Outlook and PowerPoint. The position requires strong organizational customer service written and verbal communication and problem-solving skills as well as the ability to maintain confidentiality and exercise sound judgment.

Equivalent Qualifications:

Preferred Qualifications:
Candidates must possess experience coordinating multiple projects schedules and deadlines; processing fiscal procurement or budget-related documents; and utilizing Microsoft Office applications including Word Excel Outlook and PowerPoint. The position requires strong organizational customer service written and verbal communication and problem-solving skills as well as the ability to maintain confidentiality and exercise sound judgment.

Experience providing executive-level administrative support in higher education healthcare or student affairs is preferred. Experience with fiscal processing project coordination work order management and university administrative systems is highly desirable. The ideal candidate will be able to manage multiple priorities and work independently in a fast-paced environment.

Special Certification/Licensure:

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: Light physical effort. Effort applies to no more than two (2) hours per day.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: Work environment involves some exposure to hazards or physical risks which require following basic safety precautions.