Administrative Assistant ASE Operations Admin Team, Apple Services Engineering

Apple is where individual imaginations gather together committing to the values that lead to great work. Every new product we build service we create or Apple Store experience we deliver is the result of us making each others ideas stronger. That happens because every one of us shares a belief that we can make something wonderful and share it with the world changing lives for the better. Its the diversity of our people and their thinking that inspires the innovation that runs through everything we do. When we bring everybody in we can do the best work of our lives. Here youll do more than join something youll add you love keeping things running smoothly and being the person others count on to get things done Are you energized by variety comfortable wearing multiple hats and motivated by supporting both people and programs at scale Do you enjoy building deep expertise while navigating new and different challenges every day If so this might be the perfect are hiring multiple Administrative Assistants to join the ASE Operations Admin team within Apple Services Engineering (ASE). Our teams mission is simple but powerful: we collaboratively support internal and external customers helping them to maximize their efficiency while streamlining processes and keeping teams these roles you will provide essential support to senior leaders across ASE including Directors and Senior Managers spanning a range of engineering programs and operations functions. You will also play a key operational role across programs events and day-to-day logistics. These are dynamic multi-faceted positions in a fast-paced environment requiring the ability to anticipate needs think critically and offer solutions with a high level of integrity and professionalism. Were looking for collaborative team members with a friendly work style who are well-organized proactive and thrive in an environment where no two days look exactly alike.n

As a member of the ASE Operations Admin team you will be responsible for managing scheduling organizational logistics budget oversight and operational support across multiple functional areas of ASE. You will partner closely with senior leaders and cross-functional teams supporting ASE organizations across our Cupertino and Seattle locations. Responsibilities will naturally shift based on leadership needs organizational priorities event cycles and team u0026 Leadership Supportnn* Provide calendar management and scheduling support for senior-level leadership coordinating meetings conference calls and logistics across multiple time zonesn* Manage domestic and international travel arrangements including flights hotels and ground transportationn* Serve as a trusted point of contact for team communications logistics and escalations exercising sound judgment and discretion at all timesn* Provide backup support for other admins across the ASE team as needednnBuilding u0026 Facilities Supportnn* Oversee space planning manage facility needs and ensure office supplies and equipment are availablen* Handle building access and related site logisticsn* Coordinate ISu0026T support and maintain office equipment such as printers and shared resourcesn* Work closely with administrative teams at other locations to align on processes procedures and cross-site coordinationnnFiscal Planning u0026 Procurementnn* Apply knowledge of Apple finance policies to manage internal and external orders ensuring compliance and efficiencyn* Process and track purchasing using P-card eApproval workflows and other procurement systemsn* Manage expense reconciliation and coordinate vendor orders including office materials and suppliesnnProgram u0026 Event Operationsnn* Coordinate logistics for events workshops and programs including room bookings catering vendor management and on-site coordinationn* Manage ordering and inter-office shipping of materials and program resourcesn* Support overall operational readiness for learning programs team events and leadership visits across locationsn

2 years of experience as an Administrative Assistant supporting senior-level management in a corporate or professional environment or comparable experiencenDemonstrated ability to handle sensitive and confidential information with discretion and integritynExperience coordinating logistics such as room bookings catering shipping or event supportnComfortable working with purchasing expense reconciliation or P-card processesnA Bachelors degree Associates degree (AA) or equivalent practical experience

Experience supporting multiple managers or directors simultaneously across different teams or functionsnProficiency with Apple tools including iCal Keynote Mail eApproval and other macOS-based systemsnExperience with Quip Box Confluence or similar collaboration and document management platformsnFamiliarity with event operations training coordination or program logisticsnExperience working with vendors for materials ordering reprographics or office supply managementnCapable of influencing others with a calming presence while ensuring tasks are handled efficiently and accuratelynCurious adaptable and a dedicated problem solver who thrives on shifting prioritiesnPrior experience in a technology company or similarly fast-paced corporate environment is a plusnStrong organizational skills with exceptional attention to detail accuracy and follow-throughnAbility to manage competing priorities and remain composed in a fast-paced dynamic environmentnA self-starter with strong judgment capable of making effective decisions and knowing when to escalate