Administrative Assistant Afternoon Shift Transportation Department

MSAD #35

Position Title: Administrative Assistant - Afternoon Shift (.625 FTE)

Reports to: Transportation Director

Prepared by: Transportation Director and Superintendent of Schools

Date reviewed: September 15 2026

Position Summary:

Serves as a representative of the Transportation Office and District displaying courtesy tact consideration discretion and confidentiality in all interactions with other members of the school and District community. Provides support as needed for the position.

The work day hours during student days are from 12:00 pm to 5:00 pm. Please reference the Administrative Assistant Handbook regarding flexible scheduling available during school break and summer period.

• High School diploma is a minimum.
• Maine Department of Education Criminal History Record Check certificate eligibility required

Duties and Responsibilities:

The responsibilities outlined below are representative and do not encompass or define all tasks that may be required by this position.

• Phone coverage for late bus runs
• Support staff during the Afternoon Runs
• Answer phone calls
• Take phone messages give to the appropriate person (staff mailbox email or phone call depending upon the urgency (time sensitivity))
• Assist Transportation Director with Bus Conduct Reports Process
• Look up student information for parents; confirm transportation requests/requested from routing software.
• Radio etiquette - message staff when parent calls about bus arrival etc and be aware of Standard Operating Procedures for accidents detours etc.

Required Experience:

Junior IC