Administrative Assistant ACX Site Leader

Position Summary

The Administrative Assistant provides comprehensive administrative support to the AbbVie Cambridge Crossing (ACX) Site Leader and the broader site leadership team. This role plays a key part in fostering a positive engaging site culture and ensuring the smooth day-to-day operation of the site. The position requires a proactive organized and professional individual who can manage multiple priorities with discretion and efficiency.

Key Responsibilities

Site Leadership Support

• Provide advanced administrative support to the ACX Site Leader site leadership team remote employees and team members at other sites reporting into the Site Leader as well as assigned Development Biological Sciences Portfolio group staff.
• Manage and prioritize the Site Leaders calendar proactively identify and resolve scheduling conflicts and coordinate routine meetings.
• Develop meeting agendas and capture minutes at designated meetings as required.
• Draft review and manage site leader communications to ensure consistent and professional messaging.
• Represent the Site Leader on site-wide and Massachusetts-wide committees including social committees and employee resource groups.

Site Operations & Event Planning

• Plan and coordinate site events including town halls large external meetings team-building activities and other site-wide functions.
• Track and manage the site budget ensuring accurate record-keeping and adherence to corporate financial guidelines.
• Support the Crisis Action Team (CAT) as needed.
• Coordinate new employee office setups and facilitate a smooth onboarding experience.

Administrative & Office Management

• Assist staff with travel arrangements expense report submissions calendar management and courier scheduling.
• Prepare and revise business documents compile meeting materials and create polished presentations from source materials.
• Manage correspondence teleconferences and billing processes in a timely and professional manner.
• Maintain departmental and site files in compliance with corporate and legal guidelines.
• Follow established company purchasing procedures and other relevant internal policies.
• Apply intermediate to advanced software skills including Microsoft Office Suite Outlook Adobe Acrobat the Corporate Travel website and other business-specific applications to carry out assigned tasks effectively.
• Handle confidential and business-sensitive information with the utmost professionalism and discretion.

Interact professionally with senior and executive-level stakeholders on a regular basis.

Qualifications :

Required

• High School diploma or equivalent.
• Minimum of 3 years of experience in an administrative assistant or related role.
• Prior experience supporting a Senior Director or equivalent-level leader.
• Intermediate to advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint) Outlook and Adobe Acrobat.
• Solid understanding of core business processes and organizational requirements.

Preferred Competencies & Attributes

• Self-starter with the ability to operate effectively at a high level under general direction.
• Demonstrated ability to build strong working relationships with peers and cross-functional partners.
• Team-oriented mindset with a positive can-do attitude and a genuine desire to contribute to the organizations success.
• Ability to learn quickly and adapt course as priorities or circumstances change.
• Open to feedback new ideas and continuous improvement.
• Professional demeanor with a consistent commitment to maintaining confidentiality.

Additional Information :

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: 

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at  the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors  including  geographic location and we may ultimately  pay more or less than the posted range. This range may be  modified in the future. 

• We offer a comprehensive package of benefits including paid time off (vacation holidays sick) medical/dental/vision insurance and 401(k) to eligible employees.

• This job is eligible to  participate in our short-term incentive programs. 

Note: No amount of pay is  considered to be wages or compensation until such amount is earned  vested  and determinable. The amount and availability of  any bonus commission incentive benefits or any other form of compensation and benefits that are allocable to a   particular employee  remains in the Companys sole and absolute discretion unless and until paid and may be  modified at the Companys sole and absolute discretion  consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more visit  & Puerto Rico applicants seeking a reasonable accommodation click here to learn more:

Work :

No

Employment Type :

Full-time