Administrative Assistant 6

This position provides advanced-level administrative and operational support to the Regional Director requiring a high degree of independence discretion and coordination across multiple departments and external agencies. The role is critical to maintaining efficient executive operations ensuring timely communication and supporting leadership with accurate reporting and documentation.

The position also supports emergency activation functions requiring the ability to operate effectively in time-sensitive and high-pressure environments.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Advanced written and verbal communication skills for executive-level correspondence and reporting
• Strong organizational and time management skills to coordinate schedules track assignments and meet deadlines
• Ability to handle confidential and sensitive information with discretion
• Effective coordination and interpersonal skills to work across departments and with external stakeholders
• High attention to detail and accuracy in documentation and reporting
• Ability to adapt to changing priorities including emergency response scenarios
• Critical thinking and problem-solving skills to support executive decision-making

The official job specifications for this role as defined by the State Civil Service can be found here.

Job Duties:

This position provides high-level administrative coordination and reporting support to the Regional Director of the Southeast Louisiana Flood Protection Authority-East a $95 million regional public agency responsible for levee management storm risk reduction and emergency response during hurricane and severe weather events.

The position is responsible for drafting reports preparing executive correspondence coordinating interdepartmental communication and assisting with administrative support functions related to emergency activation and executive operations.

• Manage and coordinate the Regional Directors calendar meetings and scheduling priorities.

• Draft and prepare correspondence memoranda reports and briefing materials.

• Track assignments and follow-up items to ensure timely completion.

• Prepare executive meeting summaries action-item documentation and follow-up readbacks to ensure clarity of direction and accountability.

• Schedule and coordinate meetings with external agencies including parish officials and other governmental entities.

• Support executive-level documentation situation reporting and coordination during emergency activation under the direction of the Regional Director.

• Monitor recurring reporting deadlines and ensure required documentation is submitted timely.

Appointment Type: Thisappointment type can be filled as Probational Promotional Lateral Transfer Detail to Special Duty or Job Appointment.

Career Progression:This position does not participate in a Career Progression Group.

Compensation:The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.

No Civil Service test scoreis requiredin order to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

For further information about this vacancy contact:

Sage Celestin

SE LA Flood Protection Authority-East