Administrative Assistant 4 Upward Bound

The University of Nevada Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process please contact our recruitment helpline at or .

The University of Nevada Reno is seeking a highly organized and detail-oriented Administrative Assistant 4 to support the federally funded TRIO Upward Bound (UB) and Upward Bound Math and Science (UBMS) programs. ** This position does not provide layoff rights and is contingent upon funding.** These programs are dedicated to helping first-generation and income-eligible students prepare for and succeed in higher education. This position plays a critical role in ensuring the smooth day-to-day operations of programs that make a meaningful impact on the lives of Nevada students.

As the senior administrative operations specialist for the UB/UBMS programs you will serve as the primary resource for fiscal and administrative operations across four federally funded TRIO grants. Working independently you will oversee complex business operations while ensuring compliance with University state federal and U.S. Department of Education regulations.

Responsibilities include but are not limited to:

• Manage the fiscal and administrative operations of four federally funded TRIO Upward Bound grants.

• Coordinate business operations human resources administration purchasing travel payroll and financial transactions.

• Monitor grant budgets analyze fiscal data and provide recommendations to program leadership to support informed financial and operational decisions.

• Maintain enterprise data management systems and ensure the accuracy and integrity of program records and reporting.

• Prepare and coordinate required federal state and institutional reports including statistical and grant compliance reporting.

• Develop implement and continuously improve administrative procedures and business processes to enhance program efficiency.

• Ensure compliance with University policies federal grant requirements and U.S. Department of Education regulations.

• Collaborate with program leadership campus partners and external stakeholders to support the successful administration of the TRIO programs.

If you enjoy managing complex operations improving processes working with federal grants and contributing to programs that expand educational opportunities for students we encourage you to apply and join our dedicated TRIO team.

Essential Qualifications

• Graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR

• One (1) year of experience as an Administrative Assistant III in Nevada State service; OR

• An equivalent combination of education and experience as described above.

This position requires a valid drivers license and experience with Microsoft Office Suite (advanced Excel Word Outlook Teams).

Preferred Qualifications

Candidates with a Bachelors degree in business and/or personnel management are encouraged to apply.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; however this position may require occasional evenings and weekends for which schedule flexibility will be provided. This is subject to change based on organizational needs.

Compensation Grade

Grade 29

In classified service salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment the candidates qualifications internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules please visit: Classified Compensation. Select Salary schedule PP01.

For more information visit the Classified Salary Calculator

The Perks of PERS

Employees are enrolled in The Public Employees Retirement System of Nevada (PERS) upon hire. For information on contribution rates please visit: NV PERS Contribution Rates

• Rich retirement plan - Retirement Calculator

Perks of Working at UNR

• Health insurance options including dental and vision - Health Insurance

• Life insurance generous annual and sick leave - Classified Benefits

• E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options. E.L. Wiegand Fitness Center

• Mountain EAP supports employees (and eligible dependents) through lifes difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.

• Staff Employees Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC

Grants-in-aid for Classified Employees

The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related. Classified Staff Grants-In-Aid Benefit

Classified Employee Family Opportunity Program

The University offers this program for spouses domestic partners and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses. Classified Employee Family Opportunity Program

Department Information

The TRIO Upward Bound and Upward Bound Math-Science Programs (UB/UBMS) are housed within the University of Nevada Renos First-Generation Student Center (FGSC) which serves as the universitys hub for first-generation student success college access and educational opportunity initiatives. UB/UBMS are designed to help first-generation and/or income-eligible students develop the skills knowledge and motivation necessary to succeed in high school enroll in postsecondary education and graduate from college. The programs provide comprehensive academic support college and career advising tutoring leadership development financial literacy education college exposure experiences and summer academic programming designed to increase high school graduation college enrollment and postsecondary completion rates.

The department currently administers four TRIO grants serving 246 students across Washoe and Lyon Counties. Through partnerships with local school districts community organizations university departments and families UB/UBMS creates pathways to higher education and supports students in achieving their academic career and personal goals.

Contact Information

Jennifer Sims at

Please note once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter references additional documents sections of the application will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments prior to the committee review of applications please contact the candidate helpdesk at .

Attach the following attachment(s) to your application

Resume/CV (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter (required)

Contact Information for Three Supervisory References (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts (optional) If you have not graduated please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration (optional) To receive interview consideration for veterans and veterans with a service-connected disability proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214 disability letter from Veterans Administration etc).

Posting Close Time

This posting will close at 12:00 am on the date listed below. The posting will no longer be available to apply to after 11:59 pm the day prior.

A background check will be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty members first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.

As part of the hiring process applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving evidence of a valid drivers license will be required at the time of employment and as a condition of continued employment.

Schedules are subject to change based on organizational needs.

The University of Nevada Reno is committed to providing a place of work and learning free of discrimination on the basis of a persons age (40 or older) disability whether actual or perceived by others (including service-connected disabilities) gender (including pregnancy related conditions) military status or military obligations sexual orientation gender identity or expression genetic information national origin race (including hair texture and protected hairstyles such as natural hairstyles afros bantu knots curls braids locks and twists) color or religion (protected classes).

About Us

The University of Nevada Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevadas original land-grant university the University serves more than 23000 undergraduate and graduate students from all 50 states and 63 countries.

Classified by the Carnegie Classification of Institutions of Higher Education as an R1 (Very High Research) university it is also recognized in the Carnegie Community Engagement classification. The University is also ranked by U.S. News & World Report among the Best National Universities and Best National Public Universities. It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times Top Colleges for Economic Diversity.

Since 2009 nearly $1 billion has been has invested in advanced labs facilities and residence halls on the main campus. The University is home to Nevadas first medical school the University of Nevada Reno School of Medicine and the Wayne L. Prim Campus at Lake Tahoe where education research and creative work thrive in a stunning mountain setting. The University delivers on its original land-grant mission with outreach across the state through the University of Nevada Reno Extension Nevada Agricultural Experiment Station Nevada Bureau of Mines and Geology Nevada Small Business Development Center the Nevada Seismological Laboratory and Wolf Pack Athletics.

The main campus is in Reno Nevada a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe the beautiful 290-acre main campus is also a Nevada State Arboretum. The Universitys physical infrastructure is expanding with ongoing construction of the newly named John Tullock Business Building set to open in fall 2025. Groundbreaking is also planned for a new State Public Health Laboratory Building on campus alongside the recent acquisition of 16 parcels near campus known as University Village to provide affordable housing for graduate students and early career faculty.

Collaborating with world-renowned organizations the University fosters innovation through initiatives such as the Digital Wolf Pack partnership with Apple which ensures equitable access to technology for students providing new incoming freshman or transfer students with an iPad Air and accessories. Googles TechWise initiate is an 18-month program that fully supports undergraduate students in becoming entry-level software engineers by graduation.

In 2023 the U.S. Department of Commerces Economic Development Administration (EDA) announced that Nevada led by the University of Nevada Reno was named one of the inaugural 31 RegionalTechnology and InnovationHubs (TechHubs).Nevada was selected from a competitive pool of 489 applicants from across the United States and its Tech Hub will strengthen Americas lithium batteries critical elements and other electric vehicle materials industry sectors within the state.

Through its commitment to high-impact education world-improving research and creative activity and outreach thats transforming Nevadas communities and businesses the University continues its 150-year tradition of benefitting our state nation and world.

The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students faculty and staff from different backgrounds bring to the educational experience.

Today the University delivers on its original land-grant mission of access to education and knowledge by investing in the academics facilities support engagement and vibrant campus life that promote our diverse students cognitive growth and academic achievement all while remaining one of the best values in American higher education.

For more information please visitthe Universitys website.