Administrative Assistant 4

Division: Within the Education Department at ELMHS Located in Jackson LA

The Mission of ELMHS is to provide mental health evaluation treatment habilitation and consultation for adults. Programs include inpatient interventions jail-based evaluations supervised group home and residential programs forensic evaluation care custody and aftercare; intermediate and long-term psychiatric services are coordinated with the total system of care in Louisiana

ELMHS is looking for a motivated detail-oriented and positive individual to join our team as an Administrative Assistant 4!The selected candidate for this role will provide administrative and educational support by coordinating documents and reports performing clerical tasks tracking hospital expansion needs and progress assisting with meetings and scheduling maintaining records supporting staff training activities and providing technical assistance to computer lab users and web-based learners.

THE IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information ideas and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions behaviors performance decisions and outcomes.
• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards integrity and honesty regardless of circumstances or personal benefit.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct responsible communication and consideration for others.
• Using Data: The ability to collect analyze and use data to generate insights and inform decisions.

The official job specifications for this role as defined by the State Civil Service can be found here.

Job Duties:

In this role you will:

• Work closely with the Training Developmental Program Staff Manager 1 (Education Director) in creating and reviewing documents meeting minutes reports forms records and/or other materials related to the hospital expansion for content completeness accuracy and submission to the ELMHS Administration Department.
• Perform clerical duties such as making copies filing scanning processing paperwork and researching documents. Proficient in Microsoft Office applications specifically composing letters in Microsoft Word and creating spreadsheets/reports in Microsoft Excel. Assist in Tracking monitoring and documenting progress and needs for the hospital.
• Communicate with other departments and participates in meetings with Director. Prepares materials needed for meetings such as agendas handouts binders etc.
• Provide assistance to ELMHS staff for scheduling classes and retrieving requested Education documentation.
• Monitor computer lab; providing technical assistance and supporting web-based learners by answering common questions such as how to locate courses and verifying completion of courses.

Position-Specific Details:

Appointment Type: Probational or Promotional

Work Schedule:8 Hr.

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e. relevant detailed experience/education).Resumes will notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Leigh Moore

ELMHS HR

Louisiana is a State As a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.