Administrative Assistant 3 PCN 061641
Job Location:
Anchorage, AK - USA
Hourly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
- Job Description
Welcome to the Department of Health!
Wed be delighted to have you join our team.
If you envision yourself in this role and are ready to start an exciting career with us apply today!
This position is open to Alaskan Residents only.
What you will be doing:
As an Administrative Assistant 3 you will provide administrative support to the Section of Rural and Community Health Systems within the Division of Public Health. You will play a vital role by providing direct support for travel planning personnel management accounts payable financial management and procurement. The Administrative Assistant 3 ensures conformity to State Department and Section policies and procedures while developing evaluating and adapting internal processes as needed.
Our organization mission and culture:
The Division of Public Healths mission is to protect and promote the health of Alaskans and exemplifies these values.
Our division values are:
Accountability- We are committed to responsible use of human financial and environmental resources.
Respect - We provide service without discrimination or judgment.
Human potential- We are committed to developing each Alaskans potential as a healthy individual as well as fostering strong healthy communities.
Integrity - We are honest and ethical in all we do.
Scientific Excellence - We are committed to adding to and contributing to the body of scientific knowledge and using the best available knowledge and data to set public health policy.
The benefits of joining our team:
Join our vibrant diverse and high-performing team where each day offers new opportunities to grow your skills and experience. Enjoy stable scheduling with 12 paid holidays personal leave with increasing accrual rates over time excellent insurance coverage and hybrid telework options.
The working environment you can expect:
This position is located at the Frontier building in mid-town Anchorage providing ample covered parking building security vending machines for snacks and drinks and a variety of nearby restaurants and stores. Embrace a friendly flexible and supportive work environment.
Who we are looking for:
The ideal candidate will possess some or all of the following position-specific competencies in addition to the minimum qualifications listed below:- Analytical Thinking/Problem Solving: uses a logical systematic sequential approach to address problems or opportunities or manage a situation by drawing on ones knowledge and experience base and calling on other references and resources as necessary.
- Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
- Manages and Organizes Information:Identifies a need; gathers organizes and maintains information; determines its importance and accuracy and communicates it by a variety of methods.
- Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
- Computer Skills: Uses computers software applications databases and automated systems to accomplish work
One year of experience performing journey-level technical duties in one or more administrative functional areas such as human resources accounting administration and procurement. This experience includes work such as Administrative Assistant 2 Accounting Technician 2 Human Resource Technician 2 and similar classes with the State of Alaska or the equivalent with another employer.
OR
Two years of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).
OR
Two years of entry-level technical experience in one or more administrative functional areas such as human resources accounting administration and procurement. This experience includes work such as Administrative Assistant 1 Accounting Technician 1 Human Resource Technician 1 and similar classes with the State of Alaska or the equivalent with another employer.
OR
Two years of any combination of post-secondary education vocational education and/or entry-level technical experience in one or more administrative functional areas such as human resources accounting administration and procurement. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) The required experience includes work such as Administrative Assistant 1 Accounting Technician 1 Human Resource Technician 1 and similar classes with the State of Alaska or the equivalent with another employer.
Special Note:
Examples of journey-level technical duties include:
-Calculating or auditing timesheets including a variety of standard premium pays such as overtime shift differentials hazard recall and standby; reviewing and correcting calculations and coding completed by other staff; coordinating the notification of employees and supervisors of entitlements and obligations.
-Determining which of several accounts journals and ledgers are affected by a transaction and certifying entry or adjustment; and reconciling subsidiary account balance with control ledgers--for example encumbrance accounts receivable balance project balance and authorized balance.
-Purchasing supplies materials and equipment through vendors on the open market contract awards and/or other standard forms of purchasing; preparing and processing documents in the receipt issuing and transferring of goods; expediting the flow of goods from vendor to user.
Examples of entry-level technical experience include:
-Assisting in the preparation of reports reflecting the examinations made discrepancies noted and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
-Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts journals and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances expenditures adjustments billings and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
-Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
-Receiving supply requests reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders delivery orders and bid specifications.Additional Required InformationAt the time of the interview please provide the following:- Three (3) professional references whom we may contact by phone are required. One (1) of these references must be your current or most recent supervisor if not already provided in the application.
- Current performance evaluation if available.
- A copy of academic transcripts (unofficial is okay; please ensure that the institution name/URL is listed on the transcripts) is used to verify that you meet the minimum qualifications.
Please read the information below carefully. This applies to your application submission.EDUCATION
To verify education is being used to meet and/or support the required minimum qualifications/competencies you must fill in the Education section of the application If you have not obtained a degree please indicate the number of units completed Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts) Transcripts can be attached at the time of application or provided at the time of interview; if not transcripts will be required before employment.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
If education is completed in a foreign college or university it may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.The omission of the required documentation listed will result in an incomplete application and you will not receive further consideration.
WORK EXPERIENCE
When using work experience not documented in your application please provide the employers name job title employment dates and whether you worked full-time or part-time. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position you are applying for.If you have currently or previously been appointed to a flexibly staffed position please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as minimum qualifications require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application.Noting see resume or CV or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
The State of Alaska does not provide VISA Employer sponsorships.MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
APPLICATION NOTICE
You can ONLY apply for this position through the Workplace Alaska website or via a hard copy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or another database you MUST use a Workplace Alaska online or hard-copy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage found here: regarding the application process can be directed to the Workplace Alaska hotline at (toll-free) or (907) 465- 4095. If you choose to be contacted by emailplease ensure that your email address is correct on your application and that your spam filter will permit emails from the domain.For information on allowing emails from the domain visit the Lost Password Help page at: STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodations auxiliary aids or services or alternative communication formats please call 1- in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal-opportunity employer.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll-free) or if you are in the Juneau area. Requests for information may also be emailed to .
For assistance with applying for a password please visit InformationFor specific information in reference to the position feel free to contact the hiring manager at:Name/Title: Kelley DeMars/ Administrative Officer 1Phone:Required Experience:
Junior IC
