Administrative Assistant 3 (PCN 031198)

The recruitment period for this vacancy has been extended. If you have already applied there is no need to reapply.

This position is open to Alaska residents only.

The definition for Alaska residency can be found here

The Criminal Division of the Alaska Department of Law is recruiting for an Administrative Assistant 3 located in Juneau Alaska!

What You Will Be Doing:

The Department of Law Criminal Division Central Office is seeking a motivated and experienced Administrative Assistant 3to join our team in this role you will independently perform and coordinate a wide range of advanced administrative functions that support our district attorney offices statewide.

Key responsibilities would include:

The areas of support would include internal human resources payroll recruitment procurement personnel actions fiscal travel case file management property custodian case management system liaison back up to Administrative Officer and general troubleshooting services as needed.

Our Mission Values and Culture:

The Department of Law Criminal Divisions mission is to seek justice promote public safety and public respect for government through prompt effective and compassionate prosecution of cases in a matter that advocates for the interests of the victims respects the law enforcement agencies responsibly stewards public resources and holds offenders accountable while at the same time protecting the constitutional and legal rights of the accused.

You can take pride in contributing to this important work by overseeing the administrative functions that keep the mission moving forward. This role offers meaningful variety consistent challenges and plenty of engaging fast-paced taskstheres truly never a dull moment.

Its a rewarding job for someone who understands how important the criminal justice system is to the health of a community. Visit the Department of Law website at: to learn more about what we do.

Benefits of Joining Our Team:

You will work a standard 37.5-hour week and receive 12 paid holidays along with personal leave that begins accruing at 6 hours per pay periodapproximately 21 days annuallywith accrual increasing over time.

While general office hours are 8:00am-4:30pm there is flexibility to set your regular schedule within core business hours.

The Working Environment You Can Expect:

This position is located right in the heart of downtown Juneau at 123 4^th Streetbetter known as the Dimond Courthouse. The building puts you just steps away from some of the best lunch spots in the area.

Who We Are Looking For:

We are interested in candidates who possess some or all of the following position specific competencies:

One year of experience performing journey-level technical duties in one or more administrative functional areas such as human resources accounting administration and procurement. This experience includes work such as Administrative Assistant 2 Accounting Technician 2 Human Resource Technician 2 and similar classes with the State of Alaska or the equivalent with another employer.

OR
Two years of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).

OR
Two years of entry-level technical experience in one or more administrative functional areas such as human resources accounting administration and procurement. This experience includes work such as Administrative Assistant 1 Accounting Technician 1 Human Resource Technician 1 and similar classes with the State of Alaska or the equivalent with another employer.

OR
Two years of any combination of post-secondary education vocational education and/or entry-level technical experience in one or more administrative functional areas such as human resources accounting administration and procurement. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) The required experience includes work such as Administrative Assistant 1 Accounting Technician 1 Human Resource Technician 1 and similar classes with the State of Alaska or the equivalent with another employer.

Special Note:
Examples of journey-level technical duties include:
-Calculating or auditing timesheets including a variety of standard premium pays such as overtime shift differentials hazard recall and standby; reviewing and correcting calculations and coding completed by other staff; coordinating the notification of employees and supervisors of entitlements and obligations.
-Determining which of several accounts journals and ledgers are affected by a transaction and certifying entry or adjustment; and reconciling subsidiary account balance with control ledgers--for example encumbrance accounts receivable balance project balance and authorized balance.
-Purchasing supplies materials and equipment through vendors on the open market contract awards and/or other standard forms of purchasing; preparing and processing documents in the receipt issuing and transferring of goods; expediting the flow of goods from vendor to user.

Examples of entry-level technical experience include:
-Assisting in the preparation of reports reflecting the examinations made discrepancies noted and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
-Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts journals and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances expenditures adjustments billings and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
-Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
-Receiving supply requests reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders delivery orders and bid specifications.

**PLEASE READ THE FOLLOWING CAREFULLY**

Members of the Criminal Division are held to high standards of professionalism even in our personal lives. The incumbent must maintain the strictest of confidences with information they will be exposed to and have access to.

Applicants should be aware that due to the nature of the work being performed in this office the incumbent must have the ability to tolerate some exposure to graphic pictures coarse language and detailed descriptions of sometimes horrific criminal acts.

REQUIRED OF ALL APPLICANTS

1. List of three (3) professional references to include daytime telephone and email address. One must be a current or former supervisor.
2. Last two (2) performance evaluations. If unavailable supervisory letters of recommendation can be substituted.

BACKGROUND CHECK

The Alaska Public Safety Information Network (APSIN) is utilized in this position. A background check and fingerprinting will be required.

The incumbent will be required to obtain APSIN access which will be done through the office.

EDUCATION

If post-secondary education is required to meet the minimum qualifications you must fill in the Education section of the application. Copies of transcripts are required to verify educational credentials and must be attached to your application upon submission. Unofficial transcripts are acceptable provided they include the URL and institution name.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

If education is completed in a foreign college or university it may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when omission of the required documentation listed will result in an incomplete application and you will not receive further consideration.

WORK EXPERIENCE

If using work experience not already documented in your application also provide the employer name your job title dates of employment and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application.Noting see resume or CV or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

APPLICATION NOTICE

You can ONLY apply for this position through the Workplace Alaska website or via a hard copy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or another database you MUST use a Workplace Alaska online or hard-copy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage found here: regarding the application process can be directed to the Workplace Alaska hotline at (toll-free) or (907) 465- 4095. If you choose to be contacted by email please ensure that your email address is correct on your application and that your spam filter will permit emails from the domain.For information on allowing emails from the domains visit the Lost Password Help page at STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodations auxiliary aids or services or alternative communication formats please call 1- in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal-opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll-free) or if you are in the Juneau area. Requests for information may also be emailed to .

For assistance with applying for a password please visit Information

For specific information in reference to the position please contact the hiring manager at:

Ella Magallanes Administrative Officer

Email:

Phone Number: