Administrative Assistant 3

The University of Louisiana at Lafayette is a public research university committed to academic excellence innovation and service. As part of its operational support team the University employs skilled professionals who provide essential administrative support to ensure efficient day-to-day operations for students faculty staff and visitors.

Were looking for an Administrative Assistant 3to join our University of Louisiana at Lafayette team. The Administrative Assistant 3 provides advanced secretarial and administrative support to professional supervisory or managerial staff. This position performs duties independently and exercises a high degree of judgment and initiative when handling non-routine situations.

The official job specifications for this role as defined by the State Civil Service can be found here.

Job Duties:
As an Administrative Assistant 3 you will:

• Respond to requests for information and interpret departmental rules regulations and procedures when necessary.
• Independently prepare and compose correspondence concerning administrative matters office policies and programs.
• Compile and prepare special reports using information gathered from reports documents correspondence electronic files and other sources.
• Organize and maintain files reference materials and records while ensuring confidentiality of sensitive information. Prepare agendas handouts binders and other materials needed for meetings.
• Perform administrative functions such as payroll preparation travel reports and supply requisitions. Prepare and type a variety of correspondence reports tables records and other documents from drafts dictation or instructions.
• Prepare documents requiring knowledge and proper use of specialized terminology. Attend meetings and prepare or transcribe meeting minutes as required.
• Proofread documents for spelling punctuation typographical errors formatting and overall accuracy.
• Establish and maintain electronic files used to identify record and classify stored information. Extract assemble and merge stored information to prepare documents and reports.
• Provide advanced administrative and keyboarding support while exercising independent judgment and initiative in completing assignments. May provide supervision or guidance to one or two lower-level personnel.

Position-Specific Details:

Appointment Type: Probational

Work Location: University of Louisiana at Lafayette Lafayette LA 70504

Compensation:$13.77 per hour

How to Apply:
No Civil Service test score is required to be considered for this vacancy.

To apply click the Apply link above and complete the electronic application which may be used for this vacancy as well as future job opportunities. Applicants are responsible for checking their application status during the recruitment process. Additional status information is located under the Information section of the Current Job Opportunities page.

All relevant experience and education must be included in the application to determine eligibility for this job title. Resumes will not substitute for the completed education and experience sections. Incomplete applications may be rejected.

Taronsler Faye Cormier
Human Resources Specialist

University of Louisiana at Lafayette Human Resources

Louisiana is a State As a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.