Administrative Assistant 3 (37190)

To be considered for this position you must complete the state application and attach all required documents through the Montana State Careers site at

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Early Childhood and Family Support Division.

The Early Childhood and Family Support Division works with community providers across the state and is home to many early childhood and family support programs including but not limited to child care; serving children with developmental delays; supporting families through nutrition education and support maternal child health home visiting and child abuse prevention efforts. ECFSD strives to assure that children youth and families are healthy and thriving.

This position serves as an Administrative Assistant for one of the bureaus in the ECFSD. The position is responsible for developing and establishing office management and administrative support systems procedures and services including but not limited to electronic verbal and written communications and correspondence data/records management forms and templates supply and equipment inventories event coordination travel arrangements and support for meetings.

Why Join DPHHS

Our mission at DPHHS is serving Montanans in their communities to improve health safety well-being and empower independence. By joining our department you will have the opportunity to perform meaningful work in public service to our state and its residents.

The State of Montanas comprehensive benefits package includes healthcare coverage retirement plans paid vacation sick leave and holidays work/life balance and eligibility to participate in the Public Service Loan Forgiveness (PSLF) addition DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.

Qualifications for this Career Opportunity

• Knowledge of office management practices and procedures.

• Knowledge of confidentiality procedures including HIPPA regulations.

• Working knowledge of Microsoft Office software.

• Knowledge of proper business English spelling and grammar.

• Knowledge of effective customer service methods and techniques.

• Meet minimum qualifications:

  • High School or equivalent and two (2) years office administration experience.

  • Other combinations of directly related education/experience may be considered.

How to Apply

To be considered for a DPHHS position submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents you must check the relevant document box to ensure your attachments are uploaded correctly to your application for this position.

• Cover Letter

• Resume

• References

Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women minorities and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process contact DPHHS Human Resources listed below.

Additional Information

This position may be eligible for partial teleworkwithin the state of conditions will be provided by the supervisor and must adhere to state policy.

This position may be eligible for a statutory $1.00 an hour base pay increase effective July 1 2026.