Administrative Assistant 2 (PCN 061670)

This Individual Position is Exempt from the Hiring Freeze. Qualified Applicants are Encouraged To Apply.

Welcome to the Department of Health!

Wed be delighted to have you join our team.

If you envision yourself in this role and are ready to start an exciting career with us apply today!

This position is open to Alaskan Residents only.

Please check out the residency definition to determine if you qualify.

What you will be doing:

As the Administrative Assistant 2 you will play an important role within the Section of Epidemiology by providing essential administrative support for operations within the Central Services Unit including the Infectious Disease and Healthcare-Associated Infections (HAI) team. Your responsibilities include supporting a variety of administrative functions such as scheduling and coordination travel arrangements procurement invoice processing and reconciliation records management resource tracking and general operational support.

You will work closely with admin and program staff in a collaborative environment contributing to efficient responsive and well-coordinated public health operations that support statewide infectious disease prevention and response efforts.

Our organization mission and culture:

The Section of Epidemiology is dedicated to protecting and improving the health of Alaskans through timely data-driven action on infectious diseases and environmental health hazards. We value collaboration public service and strong partnerships with Tribal local state and federal partners to support effective public health prevention and response across the state. As part of this team you will contribute to a supportive and mission-driven environment where administrative excellence helps ensure programs can deliver critical public health services to communities throughout Alaska.

The benefits of joining our team:

Joining our team gives you the opportunity to support critical public health work that helps protect Alaskans from infectious diseases. You will work with a collaborative team of public health professionals who value accuracy coordination and service to the community. The State of Alaska offers various benefits such as paid time off paid holidays comprehensive health insurance and retirement benefits. This role also provides opportunities for professional development and advancement within. Your work will directly support programs that improve patient safety and public health outcomes across the state.

The working environment you can expect:

Your new workspace is an office setting in the Frontier Building boasting stunning views of the Chugach and Alaska Mountain Ranges. Our Midtown location makes it easy to find lunch options whether you drive walk or bike.

The Frontier Building also offers ample free-covered parking onsite vending machines excellent building security and a formal walking track on the top floor of the parking garage.

Who we are looking for:

The ideal candidate will possess some or all of the following position-specific competencies in addition to the minimum qualifications listed below:

• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Computer Skills: Uses computers software applications databases and automated systems to accomplish work.
• Customer Service: Works with clients and customers (that is any individuals who use or receive the services or products that your work unit produces including the general public individuals who work in the agency other agencies or organizations outside the Government) to assess their needs provide information or assistance resolve their problems or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.
• Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives and to make recommendations.

Six months of entry-level technical experience in one or more administrative functional areas such as human resources accounting administration and procurement. This experience includes work such as Administrative Assistant 1 Accounting Technician 1 Human Resource Technician 1 and similar classes with the State of Alaska or the equivalent with another employer.

OR
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2 Accounting Clerk and similar classes with the State of Alaska or the equivalent with another employer.

OR
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR
One year of any combination of post-secondary education vocational education and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:
Examples of entry-level technical experience include:
-Assisting in the preparation of reports reflecting the examinations made discrepancies noted and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
-Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts journals and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances expenditures adjustments billings and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
-Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
-Receiving supply requests reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders delivery orders and bid specifications.

Examples of advanced clerical experience include:
-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria rules regulations and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets appointment paperwork or required drug testing notifications for employees in positions requiring possession of a valid Commercial Drivers License (CDL).

At the time of the interview please provide the following:

1. Three (3) professional references whom we may contact by phone are required. One (1) of these references must be your current or most recent supervisor if not already provided in the application.
2. Current performance evaluation if available.
3. A copy of academic transcripts (unofficial is okay; please ensure that the institution name/URL is listed on the transcripts) is used to verify that you meet the minimum qualifications.

Please read the information below carefully. This applies to your application submission.