Administrative Assistant 2, Medical Imaging (3133)

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Administrative Assistant 2 Medical Imaging (3133)
Pocatello - Main

Institution Information

Idaho State University established in 1901 is aCarnegie-classified doctoral research and teaching institution with a culturebuilt on trust compassion stability and hope. ISU serves over 12000students in Pocatello Meridian Twin Falls and Idaho Falls. Students andfaculty at ISU are leading the way in cutting-edge research and innovativesolutions. We are proud to offer exceptional academics nestled in the grandnatural beauty of the West. We invite you to apply to be a part of ourUniversity community!

Job Description

To perform complexsecretarial office administration and public relations assignments; performrelated work.

The Administrative Assistant 2 for the Radiographic Science (RS) and Diagnostic Medical Sonography (DMS) programs provides comprehensive administrative and programmatic support. This position plays a critical role in supporting students faculty program operations and clinical partnerships. The successful candidate will manage complex administrative tasks related to student records program accreditation communications and public relations while also coordinating recruitment and admissions activities scheduling purchasing and financial tracking.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Key Responsibilities

Program & Student Support
- Initiate maintain and safeguard detailed records for students faculty and alumni in compliance with ISU HIPAA and FERPA standards.
- Coordinate onboarding for new student cohorts including application tracking interview scheduling background checks immunization records and clinical documentation via platforms such as Trajecsys Certiphi and My Clinical Exchange.
- Serve as a first-line advisor for prospective RS/DMS students providing program information leading campus and clinic tours and representing the programs at advising and recruitment events.

Administrative Operations
- Assist with faculty support needs such as classroom scheduling proctoring IT coordination and canvas course development.
- Serve as the primary course scheduler for RS/DMS programs each semester.
- Manage day-to-day office operations and implement ISU policies and procedures.
- Assist in coordination and tracking of program-related inventory and purchasing.

Communication & Event Coordination
- Handle inquiries (phone email in-person) and maintain timely professional
communication with faculty students and external stakeholders.
- Organize program events including student orientation graduation receptions and community outreach.
- Develop and maintain RS/DMS website and communication materials ensuring alignment with university branding standards.

Clinical & Accreditation Support
- Manage affiliation agreements with external clinical sites across Idaho.
- Assist in compiling and maintaining accreditation documents reports and data sets for the Joint Review Committee on Education in Radiologic Technology (JRCERT) and other bodies.

Financial Contracts & Personnel
- Coordinate purchases travel arrangements reimbursements and monthly budget reconciliation for the RS/DMS programs.
- Assist with adjunct contracts hiring documentation and onboarding for part-time and temporary employees.

Minimum Qualifications

Goodknowledge of:

- Office support functions including word processing filing composing a variety of business documents and reception.
- Researching compiling and summarizing data for reports.

Experience:

- Interpreting applying and explaining complex information such as regulations policies or services.
- Independently solving problems/performing liaison activities in a work setting.
- Coordinating activities requiring complex arrangements.

SpecialtyItems- Somepositions at ISU may require one or more of the following:

Some knowledge of:

- Financial record keeping.
- Supervisory practices.

Goodknowledge of:

- Legal terminology.
- Investigative procedures.

Experience:

- Public Relations.
- Using dictation/transcription equipment & taking minutes.

ISU minimum for this classification is $19.01/hour commensuratewith education and experience. To be considered for this opportunity apply on or before August 30 2026. Benefits include comprehensive health dental and vision; life insurance; disability plan; employeeassistanceprogram (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation provided by HireRight.

Note:Thank you for your interest in positions at Idaho State University. Once you have applied the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions please review our frequently asked questions.

Posting Number: req2800
Type: Working 12 months per year
Position: Classified Staff
Division: Kasiska Division of Health Sciences

Idaho State University is an Equal Employment Opportunity employer including Veterans and individuals with disabilities.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process you are encouraged to contact (TTY/TTD: 711) or

Preference may be given to veterans who qualify under state and federal laws and regulations.

Required Experience:

Junior IC