Administrative Assistant 2, Idaho Falls Campus (2867)

Thank you for your interest in positions at Idaho State University. Once you have applied the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions please review our frequently asked questions.

Administrative Assistant 2 Idaho Falls Campus (2867)
Idaho Falls
NOT eligible for remote work on-campus position

Institution Information

Idaho State University established in 1901 is aCarnegie-classified doctoral research and teaching institution with a culturebuilt on trust compassion stability and hope. ISU serves over 12000students in Pocatello Meridian Twin Falls and Idaho Falls. Students andfaculty at ISU are leading the way in cutting-edge research and innovativesolutions. We are proud to offer exceptional academics nestled in the grandnatural beauty of the West. We invite you to apply to be a part of ourUniversity community!

Job Description

To perform complexsecretarial office administration and public relations assignments; performrelated work.

The Successful candidate serves as a central operational anchor and primary liaison for the Idaho State University Idaho Falls Campus the Critical Minerals and Energy Systems Center (CMESIC) and ISU partnership programs. Jointly funded by the Idaho Falls Campus and ISUs Office of Research this position operates with high autonomy to coordinate key stakeholders including the ISU Idaho Falls Chief Campus Administrator the ISU Assistant Director and Radiation Safety Officer of CMESIC and program partners leadership. The role ensures seamless campus operations directly manages sensitive access control and confidential records and delivers administrative support across high-profile facilities and multi-institutional partnerships.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Key Responsibilities

Campus Support and AdministrativeDuties (70%)
Directlymanage office equipment systems inventory forecasting and supply procurement.
Supportpurchasing invoicing and financial reconciliation processes across multiplecampus units.
Facilitateclassroom and meeting room reservation logistics and space utilization systems.
Facilitatenew hire onboarding processes packet preparation and administrativeintegrations.
Deliveradvanced backup support for the Student Services Help Desk and support ISUIdaho Falls ADA Testing.
Collaboratewith campus leadership to plan coordinate and execute strategic eventsmarketing initiatives and promotional campaigns.
Gathersynthesize and compile complex data for strategic campus reports.
Oversee theissuance authorization and administrative tracking of campus badges parkingpasses and key access systems.
Manage andcurate campus email listservs to ensure targeted effective communication.
Trackmanage and optimize office assignments space allocation and overall facilityusage.
Directcashiering functions revenue processing and associated financial tracking forcampus services.

Administrative Functions for ISU IdahoFalls CMESIC/University Partnership Building (30%)
Managetraining profile databases ensuring accurate assignment and compliancetracking for facility- and lab-specific safety requirements.
Coordinateand schedule imperative facility and safety walkthroughs in the CMESIC buildingalongside the Radiation Safety Officer and facility managers.
Overseeaccess control and multi-institutional credentialingmanaging printing andtracking specialized CMESIC facility/lab badges campus proxy cards andfacility credentials.
Directlyhandle highly sensitive proprietary and confidential information regardingISU and stakeholder operations campus administration and student facultyand staff records.
Maintain andgovern CMESIC listserv communications and official directory distributions.
Providefacilitation support for space optimization office assignments conferencerooms and specialized laboratory facility allocations within CMESIC.
Serve as theexecutive operational point of contact for complex room reservationsauditorium setups gallery arrangements and facility logistics.
Act as theprimary administrative liaison and operational resource for CMESICstakeholders collaborators and ISU executive leadership.
Leadoperational planning administrative logistics and seamless execution forhigh-level facility events and partner visits.
Supportprocurement workflows for specialized compliant safety and laboratorysupplies.
Maintainconfidential electronic record systems and compliance documentation.
Recordtranscribe and distribute high-level executive meeting minutes and actionitems.
The ability to work a regular schedule consistent with the needs of the university is an essential function of this position.
All other reasonable duties as assigned.

Minimum Qualifications

Goodknowledge of:
Office support functions including word processing filing composing a variety of business documents and reception.
Researching compiling and summarizing data for reports.

Experience:
Interpreting applying and explaining complex information such as regulations policies or services.
Independently solving problems/performing liaison activities in a work setting.
Coordinating activities requiring complex arrangements.

SpecialtyItems- Somepositions at ISU may require one or more of the following:

Some knowledge of:
Financial record keeping.
Supervisory practices.

Goodknowledge of:
Legal terminology.
Investigative procedures.

Experience:
Public Relations.
Using dictation/transcription equipment & taking minutes.

ISU minimum for this classification is $19.01/hour commensuratewith education and experience. To be considered for this opportunity apply on or before October 14 2026. Benefits include comprehensive health dental and vision; life insurance; disability plan; employeeassistanceprogram (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation provided by HireRight.

Note:Thank you for your interest in positions at Idaho State University. Once you have applied the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions please review our frequently asked questions.

Posting Number: req2828
Type: Working 12 months per year
Position: Classified Staff
Division: Academic Programs - Idaho Falls

Idaho State University is an Equal Employment Opportunity employer including Veterans and individuals with disabilities.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process you are encouraged to contact (TTY/TTD: 711) or

Preference may be given to veterans who qualify under state and federal laws and regulations.

Required Experience:

Junior IC