Administrative Assistant 2

Overview:

Draper is an independent nonprofit research and development company headquartered in Cambridge MA. The 2000 employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper visit .

Job Description Summary:

The Administrative Assistant 2 provides routine administrative and secretarial support as directed for an individual group or department. Responsibilities may include coordination and scheduling supplies and equipment ordering meeting minutes correspondence Answer and transfer phone calls prepare spreadsheets and presentations. Manage schedules coordinate travel conference calls process expense reimbursement requests. Completes routine tasks under moderate supervision

Job Description:

Duties/Responsibilities
Answering and screening telephone calls
Prepare reports meeting minutes and correspondence.
Create and edit documents spreadsheets and presentations.
Schedule coordination arrange appointments and itineraries.
Coordinate meetings travel conference calls and complete expense reports
Maintain general office supplies and order project materials
Coordinate incoming / outgoing mail and packages
Coordinate clearance/badge requests
Ensure required internal paperwork/documents are maintained for audit compliance
Coordinate internal moves and facilities rearrangement maintenance and custodial requests
Performs other duties as assigned
Place P-Card orders for various materials
Tracking Capital expenditures (Equipment facilities upgrades etc.)
Acting as timesheet proxy for department staff

Skills
Highly proficient administrative support skills and office applications skills (Microsoft Word PowerPoint Excel)
Highly proficient in all communication skills (phone verbal and written)
Ability to handle sensitive information and situations with poise and professionalism
Ability to proofread and edit written documents
Strong organizational coordination and judgment skills

Education
High School Diploma or Equivalent required or Associates Degree in a related field of Study preferred

Experience
3-5 years administrative assistant experience required

Additional Job Description:

Connect With Draper for Future Opportunities! If you dont find the right posting in our Career Opportunities you may submit your resume for future consideration.

Job Location - City:

Cambridge

Job Location - State:

Massachusetts

Job Location - Postal Code:

02139-3563

The US base salary range for this full-time position is

$24.00 - $40.80

Our salary ranges are determined by role level and location. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations. Within the range individual pay is determined by work location and additional factors including job-related skills experience and relevant education or training. Union ranges will be in compliance with the collective bargaining agreements approved rates by location and role. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.Please note that the compensation details listed in US role postings reflect the base salary only and does not include bonuses or benefits.

Our work is very important to us but so is our life outside of work. Draper supports many programs to improve work-life balance including workplace flexibility employee clubs ranging from photography to yoga health and finance workshops off site social events and discounts to local museums and cultural activities. If this specific job opportunity and the chance to work at a nationally renowned R&D innovation company appeals to you apply now is committed to creating an inclusive environment. We understand the value of inclusivity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race color religion sex disability age sexual orientation national origin veteran status or genetic information. Draper is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment its services programs and activities. To request reasonable accommodation please contact .