Administrative Assistant 10 Months Career Planning & Development

Position Summary
The Administrative Assistant provides administrative and operational support for departmental activities and daily office operations. Responsibilities include managing communications scheduling meetings maintaining records and supporting day-to-day administrative functions. The Administrative Assistant collaborates with faculty staff students and external stakeholders to support efficient operations and effective service delivery.

Essential Duties And Responsibilities
Serve as the primary point of contact for the office greeting visitors and responding to general inquiries in person by phone and electronically. Schedule appointments and coordinate calendars for departmental staff and student services activities. Coordinate travel arrangements meeting logistics departmental events and office functions as needed. Prepare purchase requisitions check requests and related administrative and budget documentation. Coordinate incoming and outgoing mail shipping and distribution of departmental correspondence and materials. Support supervision and coordination of student workers including scheduling and work assignments. Prepare agendas record meeting minutes and distribute departmental communications and materials. Perform general administrative duties including copying filing data entry mailings and document preparation. Assist with promotion and coordination of departmental programs events and student engagement activities. Maintain departmental records databases budgets and operational systems including Banner and other institutional platforms. Monitor departmental facilities and coordinate maintenance or repair requests as needed. Assist with compiling reports surveys proposals budgets and related departmental documentation. Support administrative functions within student engagement and career management systems including Handshake and First Destination Survey reporting.

Physical Demands
While performing the duties of this job the employee is regularly required to: sit walk use hands to handle office supplies operate computer and other office equipment talk and hear. The employee is frequently required to: stand. The employee is occasionally required to: reach with hands and arms climb or balance stoop and lift and/or move up to 15 pounds. Specific vision abilities required for this job include the ability to adjust focus.

Required Qualifications
High school diploma or equivalent required. Minimum of two (2) years of administrative office support customer service or related experience. Proficiency with Microsoft Office Suite (Word Excel Outlook PowerPoint). Strong organizational communication and customer service skills. Ability to manage multiple priorities and maintain confidentiality.

Preferred Qualifications
Associates or bachelors degree preferred. Experience working in a higher education or academic environment preferred. Experience with administrative systems databases or enterprise platforms such as Banner or similar systems preferred. Experience supporting events student services or departmental operations preferred.