Administrative Assistant 1 (PCN 253682)

ATTENTION ALASKA RESIDENTS ONLY!

What you will be doing:

Under the general direction of the Administrative Operations Manager and Administrative II/Lead the incumbent provides a wide range of journey level administrative support to the Kodiak Aleutian District H&A/M&O which includes District Superintendent Airport Managers Equipment Operator Foreman.

Our organization mission and culture:
The State of Alaska Department of Transportation and Public Facilities mission is to Keep Alaska Moving. We are working toward a modern adaptable flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration communication and coordination increase our ability to succeed. Creating teams that are focused on results working together and leveraging resources across our department with community and private sector partnerships increases our ability to accomplish our mission and serve Alaskans.

The working environment you can expect:
This position is located inKodiak Alaska.

Working at the Alaska Department of Transportation and Public Facilities (DOT&PF) offers a uniquely challenging and rewarding environment. With Alaskas diverse and expansive terrain coupled with its extreme weather conditions employees of the DOT&PF can work in various locations including remote locations and urban centers addressing a wide range of transportation needs. Their roles demand adaptability and resourcefulness as they maintain and improve roads bridges airports ports and public facilities in a state known for rugged terrain and extreme seasonal changes. This work not only presents professionals with a range of fascinating challenges but also allows them to contribute to developing and maintaining critical infrastructure against the backdrop of Alaskas breathtaking natural beauty reflecting a strong commitment to safety and environmental responsibility.

The benefits of joining our team:

Joining the Alaska Department of Transportation & Public Facilities (DOT&PF) offers an array of benefits with career growth opportunities at the forefront. As an integral part of Alaskas infrastructure development and maintenance DOT&PF provides employees with a dynamic and diverse work environment where they can continually enhance their skills and climb the career ladder. The department values professional development offering training programs and mentorship opportunities to help individuals expand their expertise and advance in their chosen fields. With the vast and unique challenges of Alaskas geography and climate employees can work on groundbreaking projects that contribute to the states growth making the DOT&PF an ideal choice for those seeking a fulfilling and evolving career in transportation and public facilities.

The State of Alaska has a generous benefits package and an excellent retirement plan. Please see here for more information: DOT&PF core values are integrity excellence and respect. We support an environment focused on teamwork and collaboration to achieve results. We succeed in achieving our transportation mission through building credibility with our customers stakeholders and the public.

Who we are looking for:
To be successful in this position the selected applicant will possess the following core competencies:

• Oral and Written Communication:Expresses information (for example ideas or facts) to individuals or groups effectively taking into account the audience and nature of the information (for example technical sensitive controversial); makes clear and convincing oral and written presentations; listens to others attends to nonverbal cues and responds appropriately.
• Clerical:Knowledge of filing typing entering data maintaining records taking shorthand and using and completing forms.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Customer Service: Works with clients and customers (that is any individuals who use or receive the services or products that your work unit produces including the general public individuals who work in the agency other agencies or organizations outside the Government) to assess their needs provide information or assistance resolve their problems or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.
• Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.

To view the general description and example of duties for the position please go to the following link: Qualifications

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2 Accounting Clerk and similar classes with the State of Alaska or the equivalent with another employer.

OR
Six months of any combination of post-secondary education vocational education and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:
-The incumbent is required to pass a TSA fingerprint-based criminal history records check.

Examples of advanced clerical experience include:

-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria rules regulations and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets appointment paperwork or required drug testing notifications for employees in positions requiring possession of a valid Commercial Drivers License (CDL).

**NOTE: PLEASE READ THE FOLLOWING CAREFULLY**

For specific information in reference to the position please contact the hiring manager at:

Name:Tinamarie Canete Administrative Officer 1

Phone:
Email: