Operations AssistantAdministrative Analyst

Operations functions include:

• Assists A3S Product Manager (PdM) and Deputy Product Manager (DPdM) with developing office policies and procedures and keeping them current.
• Conducts analysis of requirements develops recommendations and plans establishes and schedules for required working groups and coordinates and manages resources through completion of assigned special projects.
• Responds to requests for information and routes to appropriate action agent.
• Collects and reports daily personnel accountability to Project Manager Aviation Mission Systems and Architecture (PM AMSA) Operations.
• Work with PM AMSA Headquarters Staff to synchronize and coordinate all Product Office actions.
• Ensures proper handling and distribution of classified materials.
• Assist with daily and weekly reports to higher headquarters (Staff Call notes significant actions reporting and other daily/weekly reports as required).
• Work with PM AMSA Headquarters staff and Product Office leadership to support tasking and directives.
• Assimilate information from numerous sources and provide recommendations to leadership.
• Issue review and track taskings for Product Office.
• Coordinate technical development with other Project/Product Offices other government agencies and contractors to promote information exchange.
• Develop write and staff briefings to officials/groups in the Project/Product Office.

Administrative functions include:

• Office automation secretarial functions (typing checking and correcting documents for spelling grammar and proper formatting per AR 25-50 and other policy documents) in support of A3S PdM DPdM Product teams Functional teams and special staff).
• Must be proficient or familiar in the usage of GlobalProtect VMware MS TEAMS teleconferencing and videoconferencing tools. Receives visitors and telephone calls; quickly ascertains best individual or team for forwarding calls and visits.
• Plans coordinates and schedules briefings and conference rooms; organizes and coordinates conferences and ceremonies.
• Manage the in-processing/out-processing of personnel assigned to A3S to include the oversight of welcome packages sponsorship for in processing and processing within the Human Resource Service Desk (HRSD).
• Responsible for coordination and staffing all documents requiring O-5 O-6 and PEO leadership approval to include submission and tracking of document packets using Enterprise Task Management Software Solution (ETMS2) SharePoint Workflow and other staffing tools as required.
• Serves as the A3S Subject Matter Expert (SME) for MS Office Suite Applications for administrative tasks. Deep understanding of MS TEAMS and OneNote are a plus.
• Must be proficient or familiar with both the Defense Travel System (DTS) and the Automated Time and Attendance Production System (ATAAPS); performs reviews and administrative functions for both programs.