Administrative and Office Specialist III

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Title: Administrative and Office Specialist III

State Role Title:Admin and Office Spec III

Hiring Range: up to $56199.00 commensurate with Education and Experience

Pay Band: 3

Agency: Virginia State University

Location:Virginia State University

Agency Website:

Recruitment Type: General Public - G

Job Duties

The mission of the Department of Mass Communications is to pursue excellence while preparing and
inspiring student leaders to be transformative global media innovators who are adept at traditional and emerging communication technologies and prepared for evolving mass communication careers.

The vision of the Department of Mass Communications is to maintain a world-class vision of excellence which is designed to prepare students to assume productive leadership roles anywhere in the world.

This position serves as the Point of Contact for the department. The position will be proactive and
reactive to the needs and requirements of all students faculty staff and other members of the VSU
community for the department and the chair.

Minimum Qualifications

REQUIRED FOR ENTRY:

The ability to work in independently and within groups.

The ability to handle highly confidential forms and documents and files.

Ability to processes and procedures for CHSS as the position works closely with the chair with contacting faculty and
students.

Knowledge of VSU/Commonwealth of Virginia platforms Cardinal Chrome River SNOW forms Degree Works and BANNER 9.

Working knowledge of Adobe Suite Microsoft Suite and other software.

Ability to work with all CHHS administrative assistants and personnel from the deans office.

Ability to work effectively and collaboratively with CHHS administrative assistants and Deans Office personnel.

Ability to communicate professionally coordinate tasks across departments maintain positive working relationships exercise sound judgment and provide responsive administrative support in a team-oriented environment.

Additional Considerations

PREFERRED QUALIFICATIONS:

3-5 years experience as an administrative assistant or;
3-5 years managing a high paced and professional office.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Virginia State University is committed to providing equal employment opportunities for all persons and applicants without regard to age color disability gender national origin political affiliation genetic information race religion sexual orientation sex (including pregnancy) or veteran status. VSU encourages and invites minorities women individuals with disabilities and veterans to apply.

AmeriCorps Peace Corps and other national service alumni are encouraged to apply.


HOW TO APPLY: Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed e-mailed and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume or manually listed in the Relevant Work History section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application therefore it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application or a state application lacking in detail may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.

Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.

The selected candidate will be subject to an extensive and complete background check which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment if applicable.

Employment-based visa sponsorship at Virginia State University (VSU) is not guaranteed and will be evaluated carefully on a case-by-case basis. Federal law does not require employers to provide immigration sponsorship and VSU is not obligated to offer it. Employment at VSU does not permit an individual to work in the United States unless the appropriate employment authorization has been obtained and verified in accordance with federal immigration compliance requirements.

Commonwealths Alternative Hiring Process: In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging &
Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability use this link: or call DARS at .

• Optional Retirement Plan (ORP)
  Immediate vesting Portable Investment choice
• Virginia Retirement System (VRS)
  Defined benefit pension Lifetime monthly income
• 457 Deferred Compensation Plan (DCP)
• 403(b) (TIAA)
• Comprehensive medical & dental plans
• Employee Assistance Program
• Paid annual and sick leave
• Paid state and federal holidays
• Employer-paid life insurance
• Flexible Spending Accounts
• Public Service Loan Forgiveness eligibility

Contact Information

Name: Dominique M. Fisher

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.