Administrative Analyst Water Utilities

ADMINISTRATIVE ANALYST(non-exempt)
MonThurs 6:30 am 5 pm (4x10)Schedule
Salary: $42.1911 - $56.5402/hour ($87757.48 - $117603.62 annually)
Close: 08/23/2026

Essential Job Functions Theduties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the class. Reasonable accommodations may be made to enable individuals with disabilities to perform the following essential functions:

1. Develops and coordinates the Departments Water Conservation Program Solid Waste Recycling and other community education focused programs.
2. Development of grant proposals and funding applications for various projects and programs such as water conservation park rehabilitation and anti-graffiti mitigation.
3. Researchs applies obtains and manages available grant funding sources.
4. Interfaces with governmental agencies regarding requirements for obtaining funds and monitoring procedures; present proposals as required.
5. Assists in the preparation of the Department Budget preparation and administration purchasing activities and personnel-related operations.
6. Reviews present and pending legislation to determine effect on organizational operations and presents recommendations in verbal or written form.
7. Applies a variety of database spreadsheet work processing and graphics software programs and functions for division reports.
8. Organizes and maintains databases and determines how information can be extracted for various division reports.
9. Researches and compiles statistical records and financial data.
10. Types formats edits revises proofreads and prints reports correspondence memoranda transmittal sheets agreements contracts legal documents ordinances resolutions modified standard formats and brief oral instructions; assists in designing and producing technical information handouts.
11. Composes letters correspondence and reports for Department managers and superintendents. Organize and maintain Department and division records.
12. Trains coordinates and reviews work of staff that assist with projects or tasks.
13. Answers screens and routes telephone calls; greets informs and directs visitors; communicates information and instructions as an agent of the Public Utilities Superintendent.
14. Assists in the coordination and preparation of City special events; Arranges meetings maintains calendar makes follow-up calls and initiates calls as necessary.
15. Assists customers at a public counter and by telephone; responds to complaints from the public refers the complaint to appropriate staff and/or takes or recommends action to resolve the complaint.
16. Plans organizes coordinates directs or conducts complex administrative or management studies relating to issues and programs.
17. Identifies problems determines analytical techniques and information gathering processes and obtains necessary information and data for analysis; Analyzes alternatives and makes recommendations.
18. Discusses findings with management staff and prepares reports of study conclusions.
19. Develops implementation plans and assists in implementing policies and procedures.
20. May represent Department at inter-agency community or professional meetings.
21. Problem solves complaints from residents businesses and others.
22. Coordinates projects and activities across divisions.
23. Facilitates activities and productivity in overseeing a variety of special assignments.
24. Confers with representatives of other agencies committee groups boards commissions and vendors as required by project assignments.
25. Provides technical assistance to others on administrative and analytical matters.
26. Plans organizes and oversees special projects as required.
27. Administers department or division assigned webpage contents and layout.

Supervisory ResponsibilityThis position may have limited oversight responsibilities of technical and administrative support staff but no direct supervisory responsibilities.

Expected Hours of Work/Work ScheduleMonday Thursday 6:30 AM 5:00 PM (4x10 work week)with a 30-minute lunch position must be available to attend evening and weekend meetings as well as respond to emergency situations.

TravelRegular local travel is expected for this position. Occasional out of town travel for conferences workshops and various training opportunities is likely.

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education A Bachelors degree in Public Administration Business Administration or a closely related field from an accredited College or University.

Experience Three years of experience comparable to an Administrative Assistant.

Preferred Experience:Experience in water utility administration including regulatory compliance and reporting (DDW SWRCB EPA) water conservation program support data collection and analysis of production and consumption data water loss analysis and assistance with water plans such as the Urban Water Management Plan Water Shortage Contingency Plan and Emergency Response Plan. Additional experience with capital improvement project support grants and funding applications budget tracking

RFP/RFQ coordination customer service for water-related inquiries and maintaining compliance records and documentation is highly desirable.

Candidates with experience in AMI data analysis Council agenda preparation and legislative review are strongly preferred.

Work Authorization/Security Clearance

Must complete post-offer/pre-employment Department of Justice finger printing and background screening. Work authorization as required by the U.S. Citizenship and Immigration Services is mandatory within three business days of hire.

Disaster Service Worker Requirements

Under California Government Code Sections 3100 - 3109 public employees are designated as disaster service workers. The term public employees includes all persons employed by the state or any county city state agency or public district. Disaster service workers are required to participate in such disaster service activities as may be assigned to them by their employer or by law.

Pre-Employment

All employment offers are contingent upon successful completion of a pre-employment physical exam a criminal background investigation which includes finger printing and a pre-employment physical and drug/alcohol test.

Working Conditions Mental and Physical Demands

The physical demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.

Work Environment

Must possess mobility to work in a standard office setting and use standard office equipment including a computer to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person before groups and over the telephone.

Employees work in an office environment with moderate noise levels controlled temperature conditionsand minimal direct exposure to hazardous physicalsubstances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Indoor office environment; the employee is frequently required to sit stand walk use hands and fingers and reach with hands and arms. Lifting and carrying up to40 pounds. Noise and temperatures are moderate and fumes are not generally present.

Physical Demands

This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment.

Positions in this classification occasionally bend stoop kneel reach push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift books and files from shoulder-level and above carry push and pull materials and objects weighing up to40 pounds.

Visual acuity to perform routine filing of documents is required; and use of a computer keyboard and software. While performing the duties of this job the employee is regularly required to see talk and hear.

Essential Mental Functions

Regularly use of written and oral communication skills read and interpret data analyze and solve problems; observe and interpret situations; interact with City staff. Be able to make quick decisions supervise others problem solve read write and speak publicly. Essential to be able to read organize process and interpret data.

Be able to make quick decisions provide guidance and direction to others problem solve read write and speak publicly. Essential to be able to read organize process and interpret data and be able to add subtract multiply and divide.