Administrative Analyst Science Triangle

Closing Date:

Staff - ClericalNoRegularNoUniversity of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock we prepare our more than 8900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission UA Little Rock is a driving force in Little Rocks thriving cultural community and a major component of the city and states growing profile as a regional leader in research technology transfer economic development and job creation.

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Donaghey College of Science Technology Engineering & MathematicsUA Little Rock is seeking to hire an Administrative Analyst for the Science Triangle. The Administrative Analyst will provide administrative operational and organizational support for the Science Triangle initiative at the University of Arkansas at Little Rock. The position supports the daily operations and coordination of activities associated with the Shellam Flake Planetarium UA Little Rock Observatory and Museum of Natural History as part of the Science Triangle initiative. The Administrative Analyst serves as a central point of communication for internal and external stakeholders university staff faculty outreach coordinators student workers volunteers community partners and assists with scheduling event coordination records management communications visitor engagement and office operations. The individual in this role must demonstrate professionalism discretion strong organizational skills and the ability to manage multiple priorities in a dynamic educational and public outreach environment. This position is governed by state and federal laws and agency instituiton/policy.

Required Education and/or Experience:

• Associate degree in business administration communications public administration office administration or a related field; or equivalent combination of education and experience;
• Demonstrated administrative or executive support experience;
• Strong organizational communication and interpersonal skills;
• Proficiency with standard office software scheduling systems and digital communication tools;
• Ability to manage multiple tasks and deadlines effectively.

Preferred Education and/or Experience:

• Bachelors degree in business administration communications public administration or a related field;
• Experience working in higher education public-facing educational organizations museums science centers outreach programs or nonprofit organizations;
• Experience supporting public events or educational programming;
• Familiarity with university administrative systems and procedures;
• Experience with website management social media or event coordination;
• Experience using event registration customer relationship management (CRM) or visitor management systems.
  

Job Duties and Responsibilities:

Administrative Support

• Provide direct administrative support to the Director of the Science Triangle;
• Manage calendars appointments meetings and travel arrangements;
• Prepare correspondence reports presentations agendas and meeting minutes;
• Maintain organized records files databases and operational documents;
• Assist with budget tracking purchasing requests reimbursements and financial documentation.
• Perform other duties as assigned.

Program & Event Coordination

• Maintain and coordinate a unified Science Triangle calendar encompassing educational programs outreach activities facility reservations and special events;
• Coordinate event logistics including facility reservations registrations communications catering transportation audiovisual support and post-event follow-up;
• Support the coordination of public events workshops astronomy nights educational programs exhibitions and outreach activities;
• Assist with scheduling facility use for the planetarium observatory and related Science Triangle programs;
• Coordinate logistics for visiting speakers school groups community partners and special events;
• Assist with registration and communication activities.

Communications & Public Engagement

• Serve as a primary point of contact for inquiries from students faculty schools community organizations and the public;
• Assist with the preparation and distribution of promotional materials newsletters announcements and outreach communications;
• Support website content updates and coordinate with university marketing personnel regarding social media and promotional activities;
• Provide professional customer service to visitors and stakeholders;
• Assist with visitor reception guest services and public-facing operations associated with Science Triangle facilities and programs.

Office Operations

• Maintain office supplies scheduling systems and operational workflows;
• Assist in coordinating student workers volunteers and temporary staff schedules;
• Ensure proper handling of confidential information and university records;
• Support compliance with university administrative procedures and policies.

Coordination & Collaboration

• Facilitate communication among university departments outreach personnel faculty and external partners;
• Assist with grant administration documentation reporting and recordkeeping activities associated with Science Triangle projects and programs;
• Support strategic initiatives and special projects led by the Director;
• Participate in planning meetings and operational coordination activities.

Knowledge Skills and Abilities:

• Excellent written and verbal communication skills;
• Strong attention to detail and organizational abilities;
• Ability to organize and coordinate multiple events and projects simultaneously;
• Ability to interact professionally with diverse audiences;
• Ability to maintain confidentiality and exercise sound judgment;
• Ability to work independently and collaboratively in a fast-paced environment;
• Ability to work occasional evenings and weekends in support of Science Triangle programming and special events;
• Commitment to supporting public engagement and STEM education initiatives.

Additional Information:

$36327Cover Letter/Letter of Application List of three Professional References (name email business title) ResumeTansel Karabacka Ph.D. Professor and Dean
Donaghey College of Science Technology Engineering and Mathematics
University of Arkansas at Little Rock

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Criminal Background Check Financial Credit Check Sex Offender Registry

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions there may also be a financial (credit) background check a Motor Vehicle Registry (MVR) check and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual preference or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

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